Office Manager

Kraft Heinz; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Kraft Heinz is seeking an experienced Office Manager / Team Assistant to support the Executive Leadership Team and ensure smooth day-to-day office operations in Freshwater, Melbourne.

You will be the primary contact for office operations, coordinate building services, manage invoices, support budgeting, and assist with events and travel arrangements for ELT members while upholding confidentiality and professionalism.

Qualifications

• Experience as an Office Manager or similar role.
• Proven ability to support executives and manage office operations.
• Strong collaboration and proactive problem-solving skills.

Responsibilities

• Serve as the primary point of contact for day-to-day office operations.
• Coordinate building services and suppliers (maintenance, printers, mail, stationery).
• Manage invoice payments and PO creation for suppliers.
• Maintain office standards including meeting room upkeep and cleanliness.
• Support ELT with travel bookings, calendar management, and expense processing.
• Assist with events, town halls, and team activities.

Skills

Office Manager experience

Executive support

Team collaboration

Proactive mindset

Job description

• Opportunity to grow your career with Kraft Heinz!
• Competitive salary package
• Collaborative and dynamic work environment

• Opportunity to grow your career with Kraft Heinz!
• Competitive salary package
• Collaborative and dynamic work environment

Job Description

Office Manager

• Opportunity to grow your career with Kraft Heinz!
• Competitive salary package
• Collaborative and dynamic work environment

Kickstart Your Career with Kraft Heinz!

We have an excellent opportunity for an experienced Office Manager / Team Assistant to join our team, supporting the smooth day-to-day running of the office and assisting the Executive Assistant in providing support to our Executive Leadership Team (ELT). You will serve as the primary point of contact for all aspects of office operations

The Company

The Kraft Heinz Company is one of the largest food and beverage companies in the world, with eight $1 billion+ brands and global sales of approximately $25 billion. Our brands are truly global, with products produced and marketed in over 40 countries. These beloved products include condiments and sauces, cheese and dairy, meals, meats, refreshment beverages, coffee, infant and nutrition products, and numerous other grocery products in a portfolio of more than 200 legacy and emerging brands.

Key Position Responsibilities Include, But Not Limited To

• Primary point of contact for day-to-day office operations, including urgent meeting room enquiries and finding alternative spaces when needed
• Coordinate building services and suppliers (maintenance, printer servicing, mail/courier, stationery), including sorting/distributing incoming mail to employees
• Manage invoice payments and payment processing support, including setting up purchase order (PO) numbers for building suppliers
• Maintain office standards and facilities: meeting room upkeep/cleanliness, overall office tidiness, and oversight of cleaning staff to required standards
• Partner with building management (GPT) and internal stakeholders: attend monthly building meetings; support new starter induction (passes, car spaces, End of Trip lockers, starter packs, desk/chair coordination); maintain staff pass records; manage office layout changes
• Deliver workplace experience and compliance support: monitor/order food, kitchen supplies, cupboards, and Kraft Heinz displays/products (prior to use-by dates); support Taste Hub; coordinate cultural/volunteering events, town halls and social events (including catering); monthly credit card reporting for Australia and New Zealand; oversee Fire Warden and First Aider coverage; office-based four days per week for daily operations coverage
• Be a Team Assistant
• Supporting the Executive Assistant as needed
• Providing support to nine ELT members, including monthly expense processing, travel bookings including visa coordination if needed, calendar management, and meeting and agenda set-up
• Attend monthly budget meetings, maintain budget reports, and provide monthly updates to the Executive Assistant
• Opportunity to assume full ownership of support for individual ELT members

What You'll Bring

• Experienced Office Manager who takes pride in helping others perform at their best
• Takes ownership of responsibilities with a proactive, solutions-focused mindset
• Consistently thinks ahead and anticipates needs
• Enjoys being the trusted point of contact for executives and colleagues
• Brings warmth, discretion, and professionalism, motivated by making a meaningful difference and genuinely enjoys the work

Ready to make an Impact?

If you're a collaborative team player, and passionate about delivering value, we want to hear from you. We will review applications on a rolling basis and reserve the right to close this job posting at any time.

Location(s)

Freshwater

Kraft Heinz is an Equal Opportunity Employer – Underrepresented Ethnic Minority Groups/Women/Veterans/Individuals with Disabilities/Sexual Orientation/Gender Identity and other protected classes.