Office Manager

Pact-Group; City of Melbourne; On-site; AUD 70,000 - 95,000; Full time

Job summary

Pact Group is seeking an Office Manager & Events Coordinator to ensure smooth operation of our Richmond Head Office and support key corporate functions including Legal, People & Culture, Marketing, the CFO and Board activities.

You will manage day-to-day office operations, coordinate events, support vendor payments, and maintain office services and security. This is a dynamic, hands-on role at our Melbourne head office.

Qualifications

• Experience in office management or similar role.
• Strong organisational and prioritisation skills.
• Excellent written and verbal communication; high attention to detail.

Responsibilities

• Managing the day-to-day operation and presentation of the Richmond Head Office.
• Coordinating workplace events, including birthday celebrations, social occasions and the annual Christmas party.
• Supporting vendor setup, invoicing and payments to service providers.
• Managing office service contracts, associated budgets and supplier relationships.
• Coordinating building maintenance and ensuring issues are reported and resolved.
• Maintaining workplace security protocols and reporting any breaches appropriately.
• Managing office supplies, beverages, snacks and cleaning materials.
• Coordinating the use of onsite car parking for customers and team members.
• Supporting office users and visitors to ensure the workplace remains clean, professional and well maintained.
• Providing administrative support to the Legal, People & Culture and Marketing teams, as well as the CFO and Board activities.

Skills

Office management

Event coordination

Vendor management

Budget management

Stakeholder engagement

Microsoft Office

Tools

Excel

Word

PowerPoint

Job description

Pact Group operates across the circular economy, providing innovative solutions through its Packaging, Reuse, Recycling and Contract Manufacturing capabilities. Our vision is to lead the circular economy through Packaging, Reuse and Recycling solutions, while creating value for our customers, people and the planet.

Job Description

About this opportunity

As our Office Manager & Events Coordinator, you will help ensure the smooth operation of the Richmond Head Office for employees and external visitors. You will also provide administrative support to key corporate functions, including Legal, People & Culture, Marketing, the CFO and Board-related activities.

Your key responsibilities will be to:

• Managing the day-to-day operation and presentation of the Richmond Head Office
• Coordinating workplace events, including birthday celebrations, social occasions and the annual Christmas party
• Supporting vendor setup, invoicing and payments to service providers
• Managing office service contracts, associated budgets and supplier relationships
• Coordinating building maintenance and ensuring issues are reported and resolved
• Maintaining workplace security protocols and reporting any breaches appropriately
• Managing office supplies, beverages, snacks and cleaning materials
• Coordinating the use of onsite car parking for customers and team members
• Supporting office users and visitors to ensure the workplace remains clean, professional and well maintained
• Providing administrative support to the Legal, People & Culture and Marketing teams, as well as the CFO and Board activities

Your skills and experience

To be successful in this role, you’ll have:

• Previous experience in office management, administration, workplace coordination or a similar role
• Strong organisational, planning and prioritisation skills
• Excellent written and verbal communication skills
• High attention to detail and the ability to respond quickly to issues
• Strong interpersonal, customer service and stakeholder engagement skills
• Confidence negotiating with suppliers and resolving workplace matters
• Proficiency in Microsoft Excel, Word and PowerPoint
• The ability to manage multiple tasks and meet deadlines
• A proactive approach with a strong sense of ownership and commitment to continuous improvement

Additional Information

About us

This is an opportunity to take ownership of a highly visible and varied role at Pact Group’s Head Office. You will work across multiple corporate functions, coordinate engaging workplace events and play an important part in creating a professional and welcoming environment for our people and visitors.

If you are enthusiastic, organised and ready to make the role your own, we would love to hear from you.