Office Manager

BMD Group; City of Brisbane; On-site; AUD 80,000 - 105,000; Full time

Job summary

BMD Group is seeking an experienced Office Manager to support the Project Director and Senior Leadership Team in Queensland, with initial Brisbane-based duties and a planned transition to the Sunshine Coast. The role focuses on smooth project office operations, facilities management, onboarding and administrative support.

You will coordinate meetings, travel, onboarding, assets and stakeholder engagement while building a professional, confidential, and high-performing office culture to enable

Qualifications

• Previous experience as an Office Manager or senior administration role.
• Advanced Microsoft Office skills.
• Excellent organisational ability and capacity to manage multiple priorities.
• Strong communication and stakeholder engagement capabilities.
• Discretion and confidentiality in handling sensitive information.
• Proactive, solutions-focused approach to day-to-day issues.
• Experience coordinating office operations, facilities, onboarding and workforce logistics.
• Ability to build effective relationships across all levels of a business.

Responsibilities

• Ensure smooth day-to-day operation of the project office.
• Manage office facilities, equipment, supplies and building requirements.
• Coordinate meeting rooms, workshops and leadership meetings.
• Provide administrative and coordination support to the Project Director and Senior Leadership Team.
• Manage office assets, including IT equipment and fleet, and maintain asset registers.
• Coordinate onboarding and mobilisation activities, inductions and workspace setup.
• Liaise with People & Culture, IT, Finance and HSEQ teams to support operations.
• Coordinate project events, team functions, workshops and stakeholder visits.
• Arrange travel, accommodation and logistics for project personnel.
• Assist with project administration, reporting and documentation.
• Foster a professional, welcoming and high-performing office environment.
• Support transition to the Sunshine Coast office.

Skills

Office management

Organisational skills

Communication

Stakeholder engagement

Discretion

Workforce logistics

Onboarding

Facilities coordination

Project administration

Relationship building

Tools

Microsoft Office

Job description

Be the backbone of a high-performing team while building your future on the Sunshine Coast.

BMD is seeking an experienced Office Manager to join our Queensland team. Reporting to the Project Director, you'll play a pivotal role in ensuring the smooth and efficient operation of the project office while providing high-level support to the Project Director and Senior Leadership Team.

Initially based in Brisbane, this opportunity will transition to the Sunshine Coast, making it an ideal role for a highly organised professional looking to combine career growth with a future coastal lifestyle.

If you thrive in fast-paced environments, love bringing structure to complexity and enjoy being the go-to person who keeps everything running seamlessly, we'd love to hear from you.

About The Role

As Office Manager, you will act as the central coordination point for the project team, supporting day-to-day office operations, workforce logistics, onboarding activities, facilities management and administration functions.

No two days will be the same. You'll be responsible for creating an efficient, professional and welcoming environment that enables project teams to perform at their best while supporting the establishment and transition to the Sunshine Coast office.

Key Responsibilities

• Ensure the smooth day-to-day operation of the project office
• Manage office facilities, equipment, supplies and building requirements
• Coordinate meeting rooms, workshops and leadership meetings
• Provide administrative and coordination support to the Project Director and Senior Leadership Team
• Manage office assets, including IT equipment, fleet requirements and asset registers
• Coordinate employee onboarding and mobilisation activities, including inductions and workspace setup
• Liaise with People & Culture, IT, Finance and HSEQ teams to support project operations
• Coordinate project events, team functions, workshops and stakeholder visits
• Arrange travel, accommodation and logistics for project personnel
• Assist with project administration, reporting and documentation
• Foster a professional, welcoming and high-performing office environment
• Support the transition and establishment of the Sunshine Coast office

Skills And Experience

To be successful in this role, you will be a confident and adaptable administration professional who enjoys working across a broad range of responsibilities and building strong relationships.

You Will Bring

• Previous experience as an Office Manager, Executive Assistant, Senior Administrator or Project Administrator
• Exceptional organisational skills and the ability to manage multiple priorities
• Advanced Microsoft Office skills
• Strong communication and stakeholder engagement capabilities
• High attention to detail and the ability to work with discretion and confidentiality
• A proactive and solutions-focused approach
• Experience coordinating office operations, facilities, onboarding and workforce logistics
• The ability to build effective working relationships across all levels of a business
• A commitment to maintaining BMD's values and positive team culture
• Flexibility to transition to the Sunshine Coast following the initial Brisbane-based establishment period

Why BMD?

This is more than an administration role. It's an opportunity to become a trusted partner to senior leaders while helping create an environment where teams can succeed.

You’ll join a business built on strong family values, collaboration and long-term career development, with the added opportunity to establish yourself in Brisbane before transitioning to the Sunshine Coast.

About BMD

BMD is Australia’s leading integrated engineering, construction and urban development business, with foundations built on the family values that underpin our unique, collaborative approach.

Driven by a purpose of powering futures and creating enduring legacies through a commitment to collaboration, BMD is delivering infrastructure solutions that connect and transform communities. With a proud history beginning in 1979, BMD now employs 2,400 people throughout Australia, the Philippines and United Kingdom.

Diversity and Inclusion

We recognise that we are strengthened by diversity, and we embrace differences as an equal opportunity employer providing a flexible and inclusive workplace.

So, join our team, be yourself and help us power futures and create legacies.

We're a purpose and values-led business guided by our values of family, empowered, collaborative and driven. For further details on what makes BMD unique, head to https://www.bmdgroup.global/careers