Office Manager

Evolve Constructions; Australia; On-site; AUD 70,000 - 90,000; Full time

Job summary

Evolve Constructions is seeking a proactive Office Manager for our Mascot, Sydney office. You will own day-to-day operations and provide trusted administrative support to the CEO and wider team.

This five-day-per-week, office-based role covers office management, IT coordination, onboarding, events, systems administration and compliance in a fast-paced, relationship-driven construction company.

Qualifications

• 2+ years in office management or senior admin
• Excellent organisation and time management
• Proactive, resourceful and able to own tasks
• Attention to detail with accurate records
• Strong written and verbal communication
• Confidential handling of information
• Good judgement and problem-solving
• Familiar with Microsoft 365 or equivalent
• Experience with Procore or document control is advantageous

Responsibilities

• Coordinate day-to-day office operations
• Manage office supplies, staff amenities, uniforms, mail, couriers, cleaning and facilities
• Maintain asset records and provide basic IT support to the NSW team
• Prepare workspaces and onboarding for new starters
• Coordinate catering and logistics for meetings and staff events
• Provide diary and administrative support to the CEO
• Coordinate travel for NSW-based corporate employees
• Provide basic systems support for construction management software (Procore)
• Maintain business records, templates and document-control systems
• Support builder licences, compliance and ISO requirements
• Identify opportunities to improve processes and employee experience

Skills

Organization & time management

Attention to detail

Communication

Proactive & resourceful

Confidential handling

Problem-solving

Interpersonal with leaders/visitors

Learn new systems

Tools

Procore

Microsoft 365

Document-control systems

Job description

At Evolve, we’ve been delivering quality commercial construction since 2006. With three offices along the east coast and a national project footprint, we’re driven by the Evolve Edge of starting well, delivering well, and finishing well. We deliver projects across fit out, refurbishment and new build construction. Above all, we’re a relationship-driven business, focused on building trust and long-term partnerships with our clients, contractors and communities.

Job Description

The opportunity

This is an exciting opportunity for a proactive and highly organised Office Manager to become the central point of coordination for our Mascot, Sydney office. You will take ownership of day-to-day office operations while providing trusted administrative support to our CEO and wider team.

This varied, hands-on role spans office management, IT and asset coordination, onboarding, internal events, systems administration and compliance. It will suit someone who enjoys creating order, anticipating what needs to be done and helping others perform at their best in a fast-paced, relationship-driven construction company.

Please note this is a 5 day per week, office based role.

What can we offer?

Our people are our greatest asset, and we’re focused on creating a workplace where they can do their best work and grow. We value our team and continually show it through monthly recognition awards and initiatives such as birthday leave, a wellness allowance and a strong social engagement calendar. As we continue to expand, we are creating more career and development opportunities to support personal growth aspirations, monitored through individual Development Plans and implemented through our Learning & Development framework.

About the role

As an Office Manager, you will:

• Coordinate the day-to-day operations of the office
• Manage office supplies, staff amenities, corporate uniforms, mail, couriers, cleaning and facilities maintenance.
• Maintain asset records and provide basic IT and equipment support to the NSW team, liaising with the external provider as needed
• Prepare workspaces and complete onboarding tasks for new starters.
• Coordinate catering and logistics for meetings and staff events
• Provide diary and administrative support to the CEO
• Coordinate travel arrangements for NSW-based corporate employees.
• Provide basic systems support for our Construction Management software, Procore.
• Maintain key business records, construction templates and document-control systems
• Support the maintenance of builders’ licences, business accreditations and ISO-related compliance requirements.
• Identify opportunities to improve office processes, systems and the overall employee experience.

Desired Skills and Experience

Key Skills & Attributes

• 2+ years’ experience in an office management or a senior administer position
• Strong organisation and time management, with the ability to prioritise and meet deadlines.
• Proactive and resourceful, with confidence to own tasks from start to finish.
• Excellent attention to detail and commitment to accurate records
• Strong written and verbal communication, with a professional, approachable manner.
• Confident engaging with leaders, employees, visitors, suppliers and service providers.
• Sound judgement, discretion and appropriate handling of confidential information.
• Strong problem-solving skills and ability to respond calmly as priorities change.
• Microsoft 365 proficiency and ability to learn new systems; Procore or document-control experience is advantageous.
• Collaborative and willing to support varied operational and administrative tasks.