Office & Executive Operations Partner (11-month maternity cover)

Gumtree Group Australia; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Gumtree Group Australia is seeking an Office Manager & EA to support the CEO and lead a dynamic, fast‑paced workplace. You’ll manage end‑to‑end office operations, coordinate events, and keep the contracts and HR data organized, while shaping a vibrant office culture.

In this 11‑month maternity cover, you’ll partner with cross‑functional teams, handle confidential information, oversee budgets and vendor relationships, and help create an exceptional workplace experience for the whole Gumtree Group

Qualifications

• 4+ years in similar EA/office management roles.
• Experience supporting a CEO or senior executives.
• Experience organizing company events and office programs.
• Strong confidentiality and HR data handling.
• Ability to manage budgets and vendor relations.

Responsibilities

• Provide end-to-end executive support to the CEO and executive team.
• Maintain contracts management system and company databases.
• Oversee day-to-day office operations and liaise with building management
• Coordinate office WHS and security processes, including IT collaboration
• Design and execute annual events calendar and office experiences
• Manage office vibe, supplies, and onboarding gifts
• Administer travel bookings and vendor negotiations

Skills

EA support

Office management

Events management

Budget management

Confidential information handling

Stakeholder engagement

Tools

Google Workspace

Slack

Microsoft Office

CRM systems

HR systems

MailChimp

Contracts management system

Job description

Office Manager & EA (11-month maternity cover)

Join us at Gumtree Group (Gumtree, CarsGuide, Autotrader) as we grow Australia's leading classifieds and lifestyle network, reaching 1 in 4 Aussies every month.

The role

Are you in your happy place when you're cultivating amazing workplaces, designing and rolling out next‑level company events, and supporting the CEO and executive? Then, you're a rare find, it seems... and this could be your next opportunity.

The Office Manager & EA (11-month maternity cover) is a one‑of‑a‑kind position, responsible for managing many different high‑impact areas of our business. From end‑to‑end office management to executive support, specifically to the CEO, this position is one that requires a go‑getter who's passionate about connecting people in the workplace through shared and meaningful experiences, events, vibe and next‑level planning and organisation skills.

What you'll do

• Provide end‑to‑end assistance to the CEO, while also supporting the broader executive team and handling highly confidential information
• Create and refine presentations, decks and documents, and maintain the contracts management system and database
• Manage day‑to‑day office operations end‑to‑end and act as the link with building management
• Partner with the business to meet office WHS obligations and oversee security processes, including working with IT where needed
• Be the go‑to for office "vibe," stocking groceries, snacks and non‑perishables and adding finishing touches to the office experience. Manage new starter swag and gifting for employee milestones
• Manage the Vibe & Facilities budget, including purchase orders, cost tracking, approvals and credit card reconciliation. Administer the corporate travel portal, set up travellers and assist with occasional bookings
• Plan, design and deliver an inclusive annual events calendar end‑to‑end, managing the budget, negotiating vendor pricing, and sourcing catering and supplies
• Build meaningful relationships with leaders and teams while role modelling Gumtree Group values, along with partnering with P&C on onboarding and ad hoc administration

What you'll bring

• At least 4 years in a similar role, ideally in fast‑paced corporate or tech scale‑up environments focusing on EA support, office and events management
• Demonstrated experience working with an executive, delivering various Board needs, managing all facets of an office and its administration, with a strong understanding of the confidentiality required at HR and executive levels
• Experience partnering with or working in a P&C team, including community and purpose‑driven events and communicating these via the right channels, including socials
• The ability to be a strategic partner who goes beyond a traditional EA, thinks critically, solves problems and thrives in a fast‑paced environment with a can‑do attitude
• The focus and ability to be detail‑oriented, highly motivated and energetic, with a strong bias to action and enthusiasm for new projects and ideas
• Natural negotiation skills; you are comfortable managing budgets and identifying cost savings and areas for improvement
• Engaging written and verbal skills (the person others check their work with), plus the confidence to speak in front of groups and introduce events with energy
• Intermediate Google Suite (Slides, Forms, Sheets, Docs), Slack (polls, groups and setup) and Microsoft Office, with experience in contract management systems, CRM, HR systems, MailChimp, survey tools and socials highly beneficial

More Than Just a Contract

We believe great people deserve a great experience. That's why we've built a range of benefits and wellbeing initiatives to support our team. Many of these are also available to contractors, helping you feel connected, supported and set up for success from day one.

We'll be happy to share more about what's available during the screening call.

Please note: We're unable to provide sponsorship for this role. You'll need to hold current Australian working rights (PR or Citizenship).