Office Coordinator Trainee – Infrastructure Project

CPB Contractors Pty Limited; Melbourne; On-site; AUD 40,000 - 50,000; Full time

Benefits offered by this job

Career development

Internal progression

Health and wellbeing program

Discount portal

Salary continuance insurance

Flexible work arrangements

Job summary

CPB Contractors is seeking an enthusiastic Office Coordinator (Trainee) to join the Eastern Freeway Upgrade project. This entry-level role offers structured on-the-job training while you complete a nationally recognised Certificate IV in Business.

You will support the Office Manager, handle diary management, reports, travel, and general admin tasks on a busy construction project in Melbourne. A positive attitude and willingness to learn are essential.

Qualifications

• Intermediate Microsoft Office skills.
• Strong written and verbal communication skills.
• A willingness to learn and take initiative.
• Strong organisational skills and attention to detail.
• The ability to build positive working relationships with colleagues and stakeholders at all levels.

Responsibilities

• Undertake Certificate IV in Business as part of the traineeship opportunity.
• Maintain records and prepare reports as required.
• Assist with the coordination of project activities.
• Provide general administrative support, including diary management, creating spreadsheets, calendars and folders, formatting and binding documents, and collecting and collating information.
• Maintain office facilities, including ensuring shared workspaces and kitchen areas remain clean and organised.
• Order office supplies and monitor stock levels.
• Book meeting rooms and prepare meeting minutes as required.
• Coordinate travel arrangements, including taxi bookings.
• Support project security procedures, including visitor sign-in processes, issuing visitor passes and controlling building access.
• Assist with the coordination of project events, including monthly morning teas and staff functions.
• Support onboarding administration and IT access requests for new starters.
• Maintain TSA email distribution lists and assist with distributing project-wide communications.

Skills

MS Office

Written communication

Verbal communication

Willingness to learn

Organisational skills

Stakeholder relationships

Job description

CPB Contractors is seeking an enthusiastic Office Coordinator (Trainee) to join the Eastern Freeway Upgrade project. This entry-level role offers structured on-the-job training while you complete a nationally recognised Certificate IV in Business.

You will support the Office Manager, handle diary management, reports, travel, and general admin tasks on a busy construction project in Melbourne. A positive attitude and willingness to learn are essential.