Office Coordinator (Trainee)

CPB Contractors Pty Limited; Melbourne; On-site; AUD 40,000 - 50,000; Full time

Benefits offered by this job

Career development

Internal progression

Health and wellbeing program

Discount portal

Salary continuance insurance

Flexible work arrangements

Job summary

CPB Contractors is seeking an enthusiastic Office Coordinator (Trainee) to join the Eastern Freeway Upgrade project. This entry-level role offers structured on-the-job training while you complete a nationally recognised Certificate IV in Business.

You will support the Office Manager, handle diary management, reports, travel, and general admin tasks on a busy construction project in Melbourne. A positive attitude and willingness to learn are essential.

Qualifications

• Intermediate Microsoft Office skills.
• Strong written and verbal communication skills.
• A willingness to learn and take initiative.
• Strong organisational skills and attention to detail.
• The ability to build positive working relationships with colleagues and stakeholders at all levels.

Responsibilities

• Undertake Certificate IV in Business as part of the traineeship opportunity.
• Maintain records and prepare reports as required.
• Assist with the coordination of project activities.
• Provide general administrative support, including diary management, creating spreadsheets, calendars and folders, formatting and binding documents, and collecting and collating information.
• Maintain office facilities, including ensuring shared workspaces and kitchen areas remain clean and organised.
• Order office supplies and monitor stock levels.
• Book meeting rooms and prepare meeting minutes as required.
• Coordinate travel arrangements, including taxi bookings.
• Support project security procedures, including visitor sign-in processes, issuing visitor passes and controlling building access.
• Assist with the coordination of project events, including monthly morning teas and staff functions.
• Support onboarding administration and IT access requests for new starters.
• Maintain TSA email distribution lists and assist with distributing project-wide communications.

Skills

MS Office

Written communication

Verbal communication

Willingness to learn

Organisational skills

Stakeholder relationships

Job description

CPB Contractors is Australia’s leading contractor and the largest infrastructure construction company in our region. Part of the CIMIC Group, we are proud to be constructing Australia’s future and do so collaboratively with our partners and clients. We hire for careers, not project life. CPB Contractors has more than 50 major infrastructure projects in delivery, across all key sectors of the construction industry, including roads and bridges, rail, tunnelling, defence, airports, buildings and resources, providing you with career opportunities for years to come.

The Project

The Tram to Springvale Alliance (TSA) comprising CPB Contractors, BMD Constructions and Arup has been selected to deliver the Eastern Freeway Upgrades between Tram and Springvale roads. The major upgrade includes new express lanes, upgraded noise walls and revitalised sections of the Koonung Creek Linear Park.

The Project is being delivered under an Alliance Contract with Victorian Infrastructure Delivery Authority (VIDA) as the Project Owner and TSA (CPB, BMD and Arup) as the Non-owner Participants (NOPs). Together they form the Alliance working as one to deliver this critical infrastructure project.

As a key component of the North East Link Program (NELP), this project will provide a safer, more efficient freeway connection for over 135,000 vehicles daily, removing 15,000 trucks from local roads, and reduce traffic across on the arterial road network crossing the Yarra River by 50,000 vehicles per day.

We’re completing the link together and bringing it home for our community.

About you

To be successful in this role, you will have:

• Please note that this is an entry-level position. Candidates who have completed a Bachelor's degree or higher qualification are not eligible for consideration.
• Intermediate Microsoft Office skills.
• Strong written and verbal communication skills.
• A willingness to learn and take initiative.
• Strong organisational skills and attention to detail.
• The ability to build positive working relationships with colleagues and stakeholders at all levels

Traineeship opportunity

This role is offered as a traineeship, the successful candidate will be supported to complete a nationally recognised qualification while gaining practical workplace experience through structured on the job training. Throughout the traineeship, you will develop valuable administration, organisation and communication skills while contributing to a major infrastructure project.

No prior administration experience is required. We are looking for someone who is eager to learn, has a positive attitude and is committed to developing their skills in a professional office environment.

We particularly welcome and encourage applications from Indigenous Peoples, women, the LGBTQIA+ community, mature workers, Veterans and Active Defence Reserve members, people with disabilities and people from different cultural backgrounds. CPB Contractors is proud to hold the Workplace Gender Equality Agency (WGEA) Citation - Employer of Choice for Gender Equality.

Your opportunity

The Eastern Freeway Upgrade - Tram to Springvale Alliance (TSA) is seeking an enthusiastic and motivated Office Coordinator (Trainee) to join our Office Administration team.

This is an entry level opportunity for someone looking to start or build a career in office administration. You'll gain hands on experience in a busy project environment while receiving structured training and support to develop your skills and knowledge.

Reporting to the Office Manager, the Office Coordinator (Trainee) will provide efficient and effective administrative support across the project and assist with the day-to-day operation of our office.

Key responsibilities

• Undertake Certificate IV in Business as part of the traineeship opportunity
• Maintain records and prepare reports as required.
• Assist with the coordination of project activities.
• Provide general administrative support, including diary management, creating spreadsheets, calendars and folders, formatting and binding documents, and collecting and collating information.
• Maintain office facilities, including ensuring shared workspaces and kitchen areas remain clean and organised.
• Order office supplies and monitor stock levels.
• Book meeting rooms and prepare meeting minutes as required.
• Coordinate travel arrangements, including taxi bookings.
• Support project security procedures, including visitor sign-in processes, issuing visitor passes and controlling building access.
• Assist with the coordination of project events, including monthly morning teas and staff functions.
• Support onboarding administration and IT access requests for new starters.
• Maintain TSA email distribution lists and assist with distributing project-wide communications.

We’re always looking for ways to make CPB Contractors a more rewarding place to work and offer a unique set of benefits, including:

• A rewarding career where we support your development, training and promote from within.
• Opportunities across all construction sectors so that there is always an opportunity suitable for the next stage in your career.
• Competitive remuneration and excellent benefits including a health and wellbeing program, discount portal and company-funded salary continuance insurance.
• Flexible work arrangements and a culture that values diversity and innovation.