Office Coordinator

Compass Education; North Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

PD budget

Employee Assistance Program (EAP)

Parental leave

Team events

In-office perks

Job summary

Compass Education in Sydney is seeking an Office Coordinator to keep daily operations running smoothly and support the senior leadership with administrative tasks, calendars, travel, and notes.

Ideal candidates have 2-3 years in office coordination, are proactive, detail-oriented, and able to juggle multiple priorities in a busy, fast-paced tech-enabled environment.

Qualifications

• 2-3 years' experience in an office coordination, administrative or similar role
• A proactive approach: anticipate needs, take initiative and follow through reliably
• Excellent written and verbal communication skills, with the ability to engage professionally with a range of stakeholders
• Strong attention to detail and the ability to manage multiple priorities in a dynamic environment
• Sound judgement when handling sensitive or confidential information
• A positive, can-do attitude and a genuine enjoyment of being the person who holds things together

Responsibilities

• Be the first point of contact for visitors, building management and queries, creating a welcoming experience
• Maintain office, meeting rooms and shared spaces; daily upkeep of kitchen and facilities
• Manage office supplies, stock levels and supplier relationships
• Coordinate couriers, deliveries and daily mail
• Maintain company car registers and coordinate bookings
• Organise staff gifts, awards and stakeholder thank-you items
• Escalate facilities issues and see them through to resolution
• Provide ad-hoc administrative support across the business
• Coordinate calendars, schedule meetings and support senior leaders
• Prepare documents, presentations and basic reporting
• Manage travel bookings and expense administration for leaders
• Triage requests and ensure timely responses
• Organise internal events and office initiatives; coordinate catering
• Partner with People & Talent on culture initiatives and in-office experiences

Skills

Office coordination

Administrative support

Executive support

Event planning

Communication

MS Office

G Suite

Tools

MS Office

G Suite

Job description

Come shape the future of education with us. At Compass, we're on a mission to transform the school day for everyone, from staff and students to families and administrators. We build smart, seamless technology that empowers schools to focus on what really matters: learning, growing and thriving. That mission has fuelled our growth into a global scale-up, now supporting 5,400+ schools across three countries, backed by a team of 300+ people. Our all-in-one school management platform is redefining how education communities connect, communicate and operate. We're now looking for an Office Coordinator to keep our Sydney office running at its best.

About The Role

Based onsite in our North Sydney office, you'll be the go-to person for keeping the office running smoothly day to day. You'll also provide administrative support to members of our senior leadership team. This is a varied role that combines office coordination, executive support and event organisation. It's a great opportunity for someone with a few years of administrative or coordination experience who is organised and proactive, and who enjoys a busy, fast-paced environment.

What You'll Do

Office Coordination

• Be the first point of contact for visitors, building management and general office queries, creating a welcoming experience for everyone who walks through the door
• Keep the office, meeting rooms and shared spaces well maintained, including daily upkeep of the kitchen, dishwasher and coffee machine
• Manage office supplies, stock levels and supplier relationships
• Coordinate couriers, deliveries and daily mail
• Maintain company car registers and coordinate bookings for staff
• Organise staff gifts, awards and stakeholder thank-you items
• Identify and escalation facilities issues, following through until they're resolved
• Provide ad-hoc administrative support across the business

Executive Support

• Coordinate calendars, schedule meetings and provide day-to-day administrative support to senior leaders
• Support meetings with agendas, note-taking and follow-ups
• Assist with preparing documents, presentations and basic reporting
• Manage travel bookings (flights, accommodation and car hire) and expense administration for assigned leaders
• Help triage incoming requests and make sure they get timely, professional responses

Events & Culture

• Help organise internal events, team activities and office initiatives, from leadership offsites and team lunches to end-of-year celebrations
• Coordinate catering and logistics for meetings and small events
• Partner with the People & Talent team on culture initiatives and in-office experiences

Requirements

About You

This role is for someone who takes pride in making things work. You're proactive, organised and energised by variety.

You will bring:

• 2-3 years' experience in an office coordination, administrative or similar role
• A proactive approach: you anticipate needs, take initiative and follow through reliably
• Excellent written and verbal communication skills, with the ability to engage professionally with a range of stakeholders
• Strong attention to detail and the ability to manage multiple priorities in a dynamic environment
• Sound judgement when handling sensitive or confidential information
• A positive, can-do attitude and a genuine enjoyment of being the person who holds things together

Highly regarded:

• Experience in office management or facilities coordination
• Experience supporting senior leaders or working in an Executive Assistant capacity
• Experience in a tech, SaaS or high-growth scale-up environment

Benefits

Why Join Compass

You'll join a purpose-driven company at a genuinely exciting stage of growth, with the opportunity to make a real impact on education at scale.

What we offer:

• A vibrant, connected onsite office environment in the heart of North Sydney
• Learning and development opportunities, including a dedicated PD budget
• 24/7 access to our Employee Assistance Program (EAP), including face-to-face, phone and live chat support
• A parental leave program for both primary and secondary carers
• Regular team events, social budgets and in-office perks help you stay connected, from team lunches to end-of-week socials
• Employee Referral Program
• A supportive, inclusive culture where your voice is valued and heard

Compass is proud to be an equal opportunity employer. We embrace and celebrate diversity and are committed to creating an inclusive environment for all employees.

Prior to commencing employment, you'll need

• A valid Employee Working With Children Check
• A satisfactory National Police CheckVerification of unrestricted work rights in Australia (e.g. citizenship, passport or birth certificate)