Office Coordinator

Aussie Broadband Limited; Melbourne; On-site; AUD 36,000 - 48,000; Part time

Benefits offered by this job

26 weeks paid parental leave

Discounted internet

20% off Mobile services

Fitness Passport

Flexible working arrangements

Employee Assistance Program (EAP)

Discounts with Specsavers and HCF

Monthly rewards and recognition

Internal training and development

Yearly Aussie merch allowance

Job summary

Aussie Broadband Limited is seeking a Part-time Office Coordinator for our Melbourne office, 0.6 FTE (22.8 hours/week). Hours are spread across 4–5 weekdays with a focus on busy morning and lunchtime periods.

We’ll work with you to set a regular schedule balancing flexibility with office needs. You’ll create a welcoming, professional experience for employees, visitors and stakeholders, and keep the office running by managing supplies, meeting rooms and day-to-day operations.

Qualifications

• Experience in office coordination, administration, reception, events or similar.
• Proactive, hands-on, able to work independently and take initiative.
• Excellent communication and relationship-building skills.
• Strong organisational skills and ability to manage multiple priorities.
• Current driver's license and ability to perform physical tasks.
• Passion for creating positive workplace experiences and Aussie values.

Responsibilities

• Create a welcoming experience for employees, visitors and stakeholders.
• Keep the office running by managing supplies, mail, rooms and day-to-day operations.
• Coordinate local events, workshops and team initiatives including catering.
• Support staff with workplace queries and updates.
• Build relationships with vendors and building management.
• Promote health, safety and security practices including inductions and emergency planning.
• Provide admin and project support across Facilities and Workplace Experience.
• Identify ways to improve processes and office presentation.

Skills

Office coordination

Administration

Reception

Events

Customer service

Tools

Microsoft Office

Job description

About Us At Aussie Broadband, things are done a little bit differently. Our goal is to be the telco people love - customers, team members, shareholders and all stakeholders. We do this by living and breathing our values in everything we do, that's the Aussie way. As a B Corp Certified company, we hold ourselves to the highest standards for social and environmental performance, transparency, and accountability. We're proud to have been named one of Australia's Top Employers by HRD magazine. Listed on the Australian Stock Exchange (ASX: ABB), the Aussie Broadband Group collectively supplies more than 1 million telecommunications services, operates two Tier 1 voice providers in Australia and owns fibre infrastructure. Our culture is built on five values that guide everything we do: Don't be ordinary, be awesome | Think BIG | No bullsh*t | Be good to people | Have fun

About the Role

Do you enjoy creating positive workplace experiences and being the go-to person who keeps everything running smoothly? As our part-time Office Coordinator (0.6 FTE, 22.8 hours per week), you'll help create a welcoming, vibrant and well-run workplace in our thriving Melbourne office. Hours will be spread across 4 or 5 weekdays, with a focus on our busy morning and lunchtime periods. We'll work with you to agree on a regular schedule that balances flexibility with the needs of our office.

What You'll Do

• Create a welcoming and professional experience for employees, visitors and stakeholders as the face of our Melbourne office.
• Keep our office running smoothly by managing supplies, common areas, mail, meeting rooms and day-to-day workplace operations.
• Coordinate local events, workshops and team initiatives, including catering, logistics and budget tracking.
• Support employee experience by responding to workplace queries and sharing timely office communications and updates.
• Build strong relationships with vendors, building management and internal stakeholders to ensure facilities issues are resolved efficiently.
• Champion workplace health, safety and security practices, including staff inductions, visitor management and emergency management activities.
• Provide administrative and project support across the Facilities and Workplace Experience function.
• Identify opportunities to enhance workplace processes, office presentation and the overall employee experience.

What You'll Bring

• Previous experience in office coordination, administration, reception, hospitality, events, customer service or a similar role.
• A proactive, hands-on approach with the ability to work independently and take initiative.
• Excellent communication and relationship-building skills, with a friendly and approachable style.
• Strong organisational skills and the ability to manage multiple priorities in a fast-paced environment.
• High attention to detail and a commitment to delivering exceptional service.
• Confidence using Microsoft Office applications and a willingness to learn new systems and technologies.
• A problem-solving mindset with the ability to adapt and respond to changing business needs.
• A current driver's licence and the ability to comfortably undertake the physical aspects of the role, including lifting office supplies, unpacking deliveries and accessing storage areas when required.
• A passion for creating positive workplace experiences and bringing our Aussie values to life every day.

Why Join Us

At Aussie Broadband, we celebrate difference and are committed to creating an inclusive workplace where everyone can bring their whole self to work. As a proud Equal Opportunity Employer, we support and celebrate diversity every day it's just one of the ways we live our value of "Be good to people." We also give back to the communities we serve through our Pledge 1% commitment, community sponsorship programs, and paid community service leave for all staff.

The Good Stuff

• 26 weeks paid parental leave for permanent employees, for both primary and secondary caregivers (in addition to any government-paid leave)
• Discounted internet up to the value of $109 per month
• 20% off Mobile services
• Fitness Passport for access to multiple gyms and pools across Australia
• Flexible working arrangements
• Employee Assistance Program (EAP)
• Discounts with Specsavers, HCF, and many more
• Monthly rewards and recognition
• Internal training and development resources to support your career growth
• Yearly Aussie merch allowance

Aussie Broadband is an Australian operated telecommunications company that was formed in 2008 and is based in Morwell Victoria, Australia. The company’s main focus is nbn (NBN) subscription plans and bundles to residential homes, small businesses, not-for-profits, corporate/enterprise and managed service providers. As a licensed carrier, the company provides these services through a wholesale agreement with NBN Co, a mix of leased backhaul infrastructure from third parties and its own network equipment. The company also offers a range of other telecommunications services including VoIP, mobile plans and handsets, entertainment bundles through its partnership with Fetch TV and connections through its own fibre, the OptiComm network and its white label platform. With its acquisition of Over the Wire, the company is also a Tier 1 voice provider, and offers a range of tailored cloud, connect and collaborate solutions to business, government and enterprise customers.