Office Coordinator

Diverse Asset Maintenance Services; Mackay Regional; On-site; AUD 55,000 - 65,000; Full time

Job summary

Diverse Asset Maintenance Services in Mackay, Queensland, is seeking an organised and proactive Office Coordinator to support daily operations across our growing family‑owned business. You will handle incoming calls, bookings, and job follow‑ups, and assist with job tracking and documentation.

The role also involves maintaining filing systems, providing HR admin support, and coordinating office supplies and facilities.

Qualifications

• Strong organisation and attention to detail.
• Ability to prioritise and manage multiple tasks.
• Professionalism, confidentiality, and a proactive mindset.
• Confidence using digital tools and cloud platforms.

Responsibilities

• Handle incoming calls and general enquiries.
• Support client communication, bookings, and job follow-ups.
• Assist with job tracking, work orders and completion documentation.
• Maintain digital filing systems and shared inboxes.
• Provide HR admin support including onboarding, scheduling interviews, reference checks and maintaining employee records.
• Manage office supplies, uniforms, and facilities needs.
• Assist with financial administration and general support to the MD and leadership team.
• Support bond cleaning operations whenever team absences.

Skills

Organisational skills

Prioritisation

Professionalism & confidentiality

Digital tools & cloud platforms

Job description

Diverse Asset Maintenance Services – Mackay QLD

Diverse Asset Maintenance Services (DAMS) is seeking an organised and proactive Office Coordinator to support daily operations across our growing, family‑owned business.

Key responsibilities

Handle incoming calls and general enquiries

Support client communication, bookings, and job follow‑ups

Assist with job tracking, work orders and completion documentation

Maintain digital filing systems and shared inboxes

Provide HR admin support including onboarding, scheduling interviews, reference checks and maintaining employee records

Manage office supplies, uniforms, and facilities needs

Assist with financial administration and general support to the MD and leadership team

Support bond cleaning operations whenever team absences

About you

Strong organisation and attention to detail

Ability to prioritise and manage multiple tasks

Professionalism, confidentiality, and a proactive mindset

Confidence using digital tools and cloud platforms

About us

Diverse Asset Maintenance Services (DAMS) is a growing, family‑owned business.