Office Coordinator

Silver & Young; Liverpool; On-site; AUD 60,000 - 90,000; Full time

Benefits offered by this job

Competitive remuneration

Ongoing training and development

Career growth opportunities

Job summary

Silver & Young Chartered Accountants in Liverpool, NSW, is seeking an Office Coordinator to oversee the day-to-day operations, streamline offices systems and support Partners and the Practice Manager. You will coordinate facilities, manage onboarding, and handle invoicing while maintaining high administrative standards.

The role emphasizes ownership, efficiency and a proactive mindset, with opportunities for professional development in a collaborative, modern office environment.

Qualifications

• Experience in an Office Manager or similar role.
• Strong organisational and time-management skills.
• Proactive mindset with ownership.
• Ability to coordinate operations and processes.
• Excellent communication with staff and clients.
• Maintain confidentiality and sound judgement.

Responsibilities

• Oversee day-to-day office operations.
• Manage office systems and workflows.
• Coordinate facilities, supplies and external providers.
• Maintain digital filing and records.
• Monitor administrative processes and deadlines.
• Provide support to Partners and Practice Manager.
• Coordinate team activities and internal communications.
• Assist with staff onboarding and client onboarding.
• Oversee invoicing and expense documentation.

Skills

Office management

Organisational skills

Time-management

Communication

Microsoft Office

Cloud-based systems

Problem solving

Confidentiality

Team collaboration

Tools

Microsoft Office

Cloud-based systems

Job description

Silver & Young is seeking a proactive and organised Office Coordinator to oversee the day-to-day operations of our Liverpool office and help ensure our team runs efficiently and effectively. This is a key role within our business, suited to someone who enjoys taking ownership, coordinating people and processes, and finding better ways of doing things. Working closely with the Partners and Practice Manager, you will help manage office operations, support our team, maintain efficient systems and ensure our administrative processes are operating at a high standard.

Key responsibilities

Oversee the day-to-day running of the office, ensuring operations are organised, efficient and professional

Take ownership of office systems, procedures and administrative workflows, identifying opportunities for improvement

Coordinate office facilities, supplies, equipment, maintenance and relationships with external service providers

Maintain effective digital filing systems, records and internal documentation

Monitor administrative processes and ensure tasks are completed accurately and within required timeframes

Provide operational and administrative support to the Partners and Practice Manager

Coordinate team activities, meetings, internal communications and office events

Assist with staff onboarding and induction processes, ensuring new team members have the resources and support they need

Coordinate client onboarding, ensuring new clients are set up efficiently and all required information is obtained

Oversee the processing of invoices, expense claims and other financial documentation

About you

Previous experience in an Office Manager, Senior Administrator, Practice Coordinator or similar role

Strong organisational and time-management skills, with the ability to manage multiple priorities independently

A proactive mindset and the confidence to take ownership, solve problems and follow tasks through to completion

Experience coordinating office operations, administrative systems and internal processes

Excellent communication and interpersonal skills, with the ability to work effectively with staff, management, clients and external providers

Strong attention to detail and a commitment to maintaining high standards

Confidence using Microsoft Office and cloud-based business systems

The ability to identify inefficiencies and implement practical improvements

A professional, approachable and solutions-focused attitude

The ability to maintain confidentiality and exercise sound judgement

A supportive and collaborative team environment

A modern office designed to encourage productivity and teamwork

A varied role with genuine responsibility and the opportunity to make a meaningful contribution

Competitive remuneration based on experience

Ongoing training and professional development

Opportunities to grow with the business and develop your skills

A workplace culture that values initiative, accountability, innovation and teamwork

A commitment to maintaining a positive workplace and healthy work-life balance

About us

Silver & Young Chartered Accountants is an established professional services firm based in Liverpool, NSW. Since our establishment in 2008, we have grown from a small local practice into a team providing a broad range of taxation, accounting, consulting and business advisory services. We work closely with individuals and businesses to help them improve profitability, minimise tax, create wealth and protect their assets. Our approach combines professional expertise with personalised service, strong client relationships and a commitment to continuous improvement. We value integrity, loyalty, growth, passion and innovation, and we are proud of the collaborative culture we have built.