Office & Communications Coordinator

passionatecareservices; Shire of East Gippsland; On-site; AUD 55,000 - 75,000; Full time

Job summary

passionatecareservices is seeking an experienced office administrator to manage calls and emails, schedule appointments, and coordinate meetings. You will handle diary management, office equipment, and mail distribution while supporting colleagues and maintaining professional client interactions.

You will also assist with reports, presentations, and social media tasks, ensuring confidentiality and adherence to organisational policies.

Qualifications

• NDIS worker screening and orientation modules required.
• Ability to maintain confidentiality and provide feedback to management.
• Preferred qualification: Certificate III in Business or equivalent.

Responsibilities

• Managing incoming telephone calls and emails.
• Referring to incoming calls to the relevant person.
• Acting on enquiries promptly and efficiently.
• Assist in booking, preparing and setting up conference/meeting rooms and group events.
• Diary management and arranging appointments.
• Management of office equipment.
• Sort and distribute incoming and outgoing mail.
• Submit timely reports and prepare presentations/proposals as assigned.
• Assist colleagues when needed.
• Manage social media accounts.

Skills

Verbal communication

Written communication

Calm demeanor

Proactive

Multitasking

Phone etiquette

Self-starter

Time management

Microsoft Office

Team player

Interpersonal skills

Systematic approach

English fluency

Cultural awareness

Client rapport

Education

Certificate III in Business

Tools

Microsoft Office

Office management software

Job description

passionatecareservices is seeking an experienced office administrator to manage calls and emails, schedule appointments, and coordinate meetings. You will handle diary management, office equipment, and mail distribution while supporting colleagues and maintaining professional client interactions.

You will also assist with reports, presentations, and social media tasks, ensuring confidentiality and adherence to organisational policies.