Office & CEO Assistant

Providing All Living Supports; Yarrawonga; On-site; AUD 40,000 - 48,000; Part time

Benefits offered by this job

Salary packaging benefits available

Job summary

PALS Inc is seeking a reliable, friendly Yarrawonga Office & CEO Support Assistant to support the CEO and keep our Yarrawonga office welcoming and running smoothly. This entry-level, hands-on role is based on-site at the PALS Yarrawonga office.

You will perform reception, mail handling, data entry, and admin tasks, with training and templates provided. Regular attendance on site is required in a values-led organisation.

Qualifications

• Entry-level, hands-on office role requiring accuracy and willingness to learn.
• Basic computer skills including email, word processing and online systems.
• Clear, polite verbal and written communication.
• Attention to detail and ability to follow procedures and checklists.
• Willingness to work regularly from the Yarrawonga office.

Responsibilities

• Provide friendly reception, telephone and visitor support.
• Manage incoming/outgoing mail, deliveries, and routine correspondence.
• Print, scan, file, archive and perform basic data entry.
• Maintain office supplies and meeting spaces.
• Assist the CEO with meeting materials and calendar invites.
• Prepare meeting rooms and distribute approved materials.
• Upload approved content to PALS social-media and digital platforms.
• Distribute internal notices and information updates.
• Complete other routine office-support tasks.

Skills

Administration interest

Tools

Email

Word processing

Online systems

Job description

Yarrawonga, Victoria | SCHADS Social and Community Services Employee Level 1 + superannuation

PALS Inc is seeking a reliable, friendly and community-minded Yarrawonga Office & CEO Support Assistant to support the Chief Executive Officer and help keep our Yarrawonga office welcoming, organised and running smoothly.

This is an entry-level, hands-on, office-based position for someone who enjoys helping people, completing practical tasks carefully and learning new skills.

About PALS

PALS is a values-led community organisation committed to building a fully inclusive community where all people can achieve their potential. Our work is guided by Participation, Choice, Dignity and Respect, Innovation, Accountability and Responsiveness.

About the role

Reporting to the CEO, you will provide routine reception, office and administrative support from our Yarrawonga office. You will work under close direction, using established procedures, templates and checklists to complete allocated office tasks, prepare meeting materials, maintain documents and records, and provide courteous assistance to visitors, callers and staff.

Your work will include:

• Providing friendly reception, telephone and visitor support.
• Managing incoming and outgoing mail, deliveries, information packs and routine correspondence.
• Printing, scanning, filing, archiving and completing basic data entry.
• Maintaining office supplies, stationery, meeting spaces and routine office presentation.
• Assisting the CEO with meeting materials, calendar invitations, document preparation and practical arrangements as directed.
• Preparing meeting rooms, stationery, sign-in sheets, attendance lists and approved materials.
• Uploading pre-approved content to PALS social-media and digital platforms.
• Preparing and distributing approved internal notices, invitations and information updates.
• Completing other routine office-support tasks under direction.

This position is based at the PALS Yarrawonga office. Regular on-site attendance is an inherent requirement because the role includes reception, physical mail, document handling, meeting-room preparation, office supplies and practical in-person support. Remote work is not an ordinary feature of the position.

About you

You are a reliable, friendly and organised person who enjoys helping others and completing practical office tasks carefully. You will be comfortable following instructions, using established systems and asking for guidance when needed.

You will bring:

• An interest in administration, reception, customer service or office support.
• Basic computer skills, including email, word processing and online systems, or the willingness and ability to learn.
• Clear, polite verbal and written communication skills.
• Attention to detail and the ability to follow procedures, templates and checklists.
• A respectful and helpful approach to visitors, callers, staff and community members.
• Reliability, punctuality and willingness to learn from direction and feedback.
• Willingness and ability to work regularly from the PALS Yarrawonga office.

Prior experience in reception, administration, retail, customer service, volunteering, office support, social-media posting or website-content updates will be highly regarded.

This is an opportunity to contribute to meaningful work in a values-led organisation that supports people and strengthens community connection.

• A permanent part-time role of 30.4 hours per week.
• A varied, practical role with genuine day-to-day impact.
• The opportunity to work closely with the CEO and support the Yarrawonga office.
• A professional, respectful and inclusive workplace.
• SCHADS Award Level 1 remuneration, ongoing training and the opportunity to develop office-administration skills.
• Salary packaging benefits available

Requirements

The successful applicant will be required to:

• Hold, or be able to obtain and maintain, an NDIS Worker Screening Check.
• Have the right to work in Australia.
• Work regularly from the PALS Yarrawonga office.
• Demonstrate a commitment to PALS' values, privacy, confidentiality, safety and inclusive practice.

A current Victorian Driver Licence, or progress toward obtaining one, is desirable.

PALS Inc is committed to child safety, equal opportunity and inclusion. We welcome applications from Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, LGBTQIA+ people and people of all ages.