Office Assistant

Williams Lea; City of Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

Williams Lea in Melbourne CBD is seeking a vibrant, customer-focused individual for a casual office support role. You will join a friendly team, working 1–2 days a week to cover leave and assist with daily duties on site.

Responsibilities include securing access cards, mail and courier tasks, basic workplace administration, records management, stock replenishment, and general office support. A hands-on, reliable team player with strong communication is ideal.

Qualifications

• Experience in a similar workplace or hospitality is highly regarded.
• Proficient with MS Office applications (Word, Excel, PowerPoint).
• Strong communication and interpersonal skills.

Responsibilities

• Manage security and access cards.
• Mail sorting, collection and distribution.
• Booking, receiving and distribution of courier items.
• Workplace operation support including contractor management and maintenance logging.
• Records management, archiving and filing.
• Utility and breakout room restocking, stock ordering and general maintenance.
• General office administration and ad hoc duties.

Skills

Customer service

MS Office

Team player

Job description

Williams Lea is a leading global provider of skilled support services to financial, legal, and professional services firms. We have an exciting opportunity for a vibrant and motivated individual working on our client site in Melbourne CBD.

Your new role will see you working within a close-knit, fun and friendly team, providing efficient and effective customer services. This is a casual position, working 1-2 days a week and supporting team to cover personal and annual leave if available

Seeking a team player who is not afraid to have a hands-on approach; client focused and excellent customer service skills.

Some of the key responsibilities shared as part of the team include, but are not limited to:

Manage security and access cards.

Mail sorting, collection. and distribution

Booking, receiving, and distribution of courier items

Workplace Operation support including contractor management; logging and monitoring maintenance calls via in house system and building tenant portal; workplace inspections; invoicing coding and tracking of payments.

Records management, archiving and filing.

Utility and breakout room restocking, ordering stock and general maintenance of these areas.

General office administration and other ad hoc duties

Personal Attributes:

Strong customer service and interpersonal communication skills (both written and oral)

Professional presentation to work in a corporate environment.

Ability to demonstrate initiative, flexibility, team skills and reliability.

A desire to provide exceptional service to internal and external customers.

Key Qualifications & Previous Experience:

Experience in a similar workplace or the hospitality industry is highly regarded.

Working knowledge of Microsoft Excel, Word, PowerPoint

Entry level or Juniors are encouraged to apply.

Note: Only successful candidates will be contacted