Purchasing Officer - Chinese Speaking

Ettason; Sydney; On-site; AUD 60,000 - 80,000; Full time

Benefits offered by this job

On-site parking

Staff Purchase Program

Recreation Leave Loading

Salary Packaging – Novated Leasing

Job summary

Ettason is seeking an experienced Purchasing Officer to join our Sydney-based team. You will manage end-to-end purchasing, PO creation, supplier coordination, and cost control, ensuring timely delivery and compliance across Asian food products in Australia.

This role reports to the Supply Planner and involves close collaboration with procurement, logistics, and finance to optimise stock levels and supplier performance.

Qualifications

• Bachelor's degree in business or related field preferred.
• Solid knowledge of purchasing processes, policy, and systems.
• Experience as a purchasing officer or related role (1–3 years).
• Strong Excel and MS Office skills; able to analyse data and costings.

Responsibilities

• Raise purchase orders and manage end-to-end purchasing process.
• Coordinate with suppliers, customs agents, freight forwarders, and AQIS for compliance.
• Track shipments, update ETD/ETA, and manage pricing and delivery schedules.
• Prepare reports on purchasing and inventory usage; support CRM/ERP processes.
• Assist in stock replenishment and optimization of safety stock levels.
• Oversee office procedures and supplier relationships to ensure cost efficiency.

Skills

Purchasing

Supplier Management

MS Office

Cost Control

Logistics

Education

Bachelor's degree

Tools

ERP systems

Job description

We are an established & rapidly growing FMCG Company specializing in the importing and distributing Asian food products to all major retailers in the Australian market. An exciting opportunity exists for an experienced, proactive, and self-motivated Purchasing Officer to join thisleading company in Asian food products, located in Sydney West.

This role will be reporting to the Supply Planner. You will also help be part of the team's efforts to drive change, improve processes, and increase efficiency.

Purchasing & Supply Chain

Manage the end-to-end process from raising purchase orders and LCs to clearance of goods, tracking of vessels; chasing documentation, and receiving and costing goods. Manage relationships with suppliers, customs agents, freight forwarders, and AQIS to ensure compliance and a smooth process.

Purchase Order Execution

Create purchase orders based on Supply Planner requirements

Confirm product specifications, pricing, and delivery schedule

Send purchase orders to suppliers and obtain confirmations

Manage purchase order changes and updates

Order Follow-up & Shipment Coordination

Follow up on production and shipment status

Confirm shipping schedule with suppliers

Update ETD, ETA and delivery timeline

Notify Supply Planner of any delays or issues

Maintain daily communication with suppliers

Resolve order-related issues

Support lead time adjustments

Assist in price confirmation when required

Administrative & Operational Management

Oversee day-to-day administrative operations to ensure smooth business continuity.

Coordinate and manage office procedures, documentation, and record keeping in compliance with company policies.

Manage supplier relationships, procurement processes, and service contracts to ensure cost efficiency and quality standards.

Supervise administrative staff, reception, and support functions to maintain a professional and efficient work environment.

Support HR and Finance with administrative coordination, reporting, and document management.

Maintain the company sales forecasting process

Replenishment/ ordering process, optimize the stock on hand and maintain safety stock levels

Prepare reports as required on purchasing and inventory usage.

Monitor shipment ETA’s and work with Inventory Manager & Supplier to reduce delivery lead times.

Take part in company-wide stock take activities.

Other ad-hoc projects as required.

Key Requirements:

Bachelor’s degree in business administration, management, finance, or related field preferred

Solid knowledge and understanding of purchasing processes, policy, and systems

Min 1-3 years previous experience as purchasing officer or related position

Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, Outlook, and Excel).

Excellent verbal and written communication skills; able to negotiate, establish, and process contracts

Must be able to speak and write in Chinese and English

Knowledge of Cantonese is an added advantage

Strong multitasking, organisational, and time-management capabilities with the ability to meet tight deadlines.

High level of accuracy and attention to detail in processing documentation and costing.

Ability to analyse situations, resolve issues proactively, and make sound decisions in a fast-paced environment.

What's On Offer

Exciting projects soon and a team-orientated work environment

On-site parking is available in a prime Western Sydney location

Recreation Leave Loading (RLL)

Staff Purchase Program

Salary Packaging – Novated Leasing