Office Administrator

O&M Halyard APAC; Sydney; On-site; AUD 32,000 - 39,000; Part time

Job summary

Owens & Minor is seeking a part-time Office Administrator to join our Sydney team. This fully office-based role requires on-site presence 2–2.5 days per week and involves coordinating facilities, meetings, events, and vendor management while partnering with the HR Manager on culture initiatives.

The successful candidate will have strong communication, organisational, and IT skills with experience using Microsoft Office.

Qualifications

• Part-time, in-office role; Sydney-based and onsite.
• Excellent communication and customer service oriented.
• Ability to coordinate facilities and support HR initiatives.

Responsibilities

• Manage day-to-day operations of the Sydney office, facilities and supplies.
• Coordinate meetings, catering, room setup and visitor access.
• Support employee engagement activities and culture initiatives with HR.
• Assist with general administration, procurement and vendor coordination.

Skills

Communication skills

Interpersonal skills

Organisational skills

MS Office proficiency

Tools

Microsoft Office Suite

Job description

Owens & Minor is a global healthcare solutions company with integrated technologies, products, and services aligned to deliver significant and sustained value for healthcare providers and manufacturers across the continuum of care.

O&M Halyard is focused on advancing health and healthcare by delivering clinically superior infection prevention and surgical solutions. Our solutions keep pace with a complex and changing healthcare industry, protecting staff, surgical teams, and ultimately supporting better patient outcomes.

We are looking for a Part Time Office Administrator to join our Sydney team, working 2-2.5 days per week in a fully office based role.

You will help manage the day to day operations of our Sydney office, coordinate office facilities and workplace activities, and partner closely with our HR Manager to support employee engagement and culture initiatives.

• This is a part time, fully office based position, requiring onsite attendance at our Sydney office for 2-2.5 days per week.
• Applicants must be based in Sydney, Australia, and legally authorised to work in Australia without requiring visa sponsorship.

Office & Facilities Management

• Ensure the Sydney office is clean, organised, welcoming and maintained to a professional standard.
• Liaise with building management, cleaning providers, maintenance contractors and external vendors to coordinate facilities matters, repairs and service requests.
• Manage office supplies, stationery, kitchen items, equipment and general office inventory.
• Assist with the coordination of fire drills, emergency procedures and related office arrangements.

Meetings & Workplace Support

• Coordinate onsite and offsite meetings, including sending invitations, arranging catering, meeting room setup, visitor access and other logistical requirements.
• Support internal visits, leadership meetings and team sessions, ensuring a smooth and welcoming experience for employees and visitors.

Events, Culture & Employee Engagement

• Partner closely with the HR Manager to plan and deliver office events, Culture Committee activities and employee engagement initiatives.
• Coordinate event arrangements, including invitations, catering, room setup, materials, vendor coordination and onsite support.
• Support initiatives that promote employee connection, collaboration and a positive workplace culture.

General Administration

• Assist with purchase requests, invoice coordination, vendor administration and other ad hoc business requirements.
• Maintain confidentiality when handling employee, business and vendor information.
• Someone who is looking for a part-time opportunity and is comfortable working onsite for 2-2.5 days per week.
• A proactive, reliable and organised individual who enjoys taking ownership of office activities and ensuring things run smoothly.
• Strong communication and interpersonal skills, with confidence liaising with employees, building management and external vendors.
• Good organisational skills, attention to detail and the ability to manage multiple tasks independently.
• Someone who enjoys working with people and is enthusiastic about supporting employee engagement, office events and workplace culture initiatives.
• Good working knowledge of Microsoft Office, including Outlook, Word, Excel and Teams.
• Previous experience in office administration, workplace coordination, facilities support or event coordination would be an advantage.
• Experience arranging meetings, catering, office events or coordinating with external vendors would be beneficial.
• Supportive and inclusive company culture
• Birthday leave to celebrate your day
• Growing Organisation – Be part of a company that continues to evolve.
• Part Time Opportunity – Enjoy a 2-2.5 day working week while making a meaningful contribution to the team.

At Owens & Minor, we believe in fostering a diverse and inclusive workplace where everyone feels valued and empowered. We welcome applicants from all backgrounds and are committed to providing equal opportunities for growth and development.