Office Administrator

The Stair Company; Sunshine Coast Regional; On-site; AUD 40,000 - 55,000; Part time

Benefits offered by this job

5 day week

Half-day Friday

Small team environment

Ownership of role

Job summary

The Stair Company in Kunda Park, Sunshine Coast, is seeking an experienced Office Administrator to manage day-to-day administration and coordination. This hands-on role requires organisation, initiative and problem-solving to keep the business moving.

You will handle bookings, client and supplier communications, accounts tasks in Xero, and support the estimator with quotes. A small team environment and ownership of the role are offered.

Qualifications

• At least 5 years' experience in administration.
• Strong organisational skills and attention to detail.
• Proficient with Outlook, Google Calendar and Xero.

Responsibilities

• Act as first point of contact, answer calls and greet customers.
• Set up customer files, organise site measures and installation dates.
• Liaise with subcontractors.
• Manage orders and office emails.
• Assist with stock orders and monitor components.
• Maintain paperwork, SWMS, insurance and builder compliance.
• Occasional social media/website updates.
• Assist with invoicing and BAS.

Skills

Organisation

Multitasking

Communication

Problem-solving

Initiative

Education

5+ years administration experience

Tools

Outlook

Google Calendar

Xero

Job description

The Stair Company is looking for an experienced Office Administrator to join the team and take ownership of the day-to-day administration and coordination of the business. This is a hands-on and varied role where no two days are the same. The right person will be organised, proactive and confident making decisions, solving problems and keeping things moving.

Key responsibilities

• Acting as the first point of contact, answering calls and greeting customers
• Setting up customer files, organising site measures and installation dates
• Liaising with subcontractors
• Managing orders
• Managing office emails
• Assisting with stock orders
• Monitoring and ordering stair and balustrade components
• Maintaining job paperwork, SWMS, insurance documentation and builder compliance requirements
• Maintaining timber samples and general office supplies
• Occasional social media and website updates
• Accounts knowledge, assisting with invoicing and BAS
• Assisting Estimator with quoting projects (training provided)

About you

• Has at least 5 years' experience in administration
• Is highly organised with strong attention to detail
• Can confidently multitask and prioritise tasks
• Has strong computer skills using Outlook, Google Calendar and XeroCommunicates clearly and confidently with builders, clients, suppliers and trades
• Is reliable, practical and enjoys problem-solving
• Works well independently while also being a valued member of a small team
• Takes ownership of tasks and follows them through to completion
• Is confident using initiative and making decisions when required
• And last, but not least, you are the person everybody turns to because you either have the answer or know how to find it.

What we offer

• 5 day working week, with a half day Friday
• 25-35 hours per week, negotiable
• A small team environment
• The opportunity to take ownership of the position and make it your own.

About us

The Stair Company has been manufacturing and installing stairs throughout South-East Queensland for over 30 years and is the largest stair manufacturer on the Sunshine Coast. We primarily work with local builders and developers and have built a strong reputation for quality, reliability and service. Our factory and office are based in Kunda Park.