Office administrator

Ritek; Punchbowl; On-site; AUD 55,000 - 68,000; Full time

Job summary

Ritek is seeking an experienced Office Administrator to join our team in Punchbowl, NSW, in a full-time capacity. You will provide essential administrative support across the organisation and help ensure the office runs smoothly and efficiently.

Key duties include reception, scheduling, records management, correspondence processing, procurement of supplies, supporting recruitment, preparing reports and liaising with external partners.

Qualifications

• Proven experience as Office Administrator or similar role in fast-paced environment.

Responsibilities

• Manage office reception duties, greet visitors, answer phones and direct enquiries.
• Schedule and coordinate meetings, appointments and events for management and staff.
• Maintain records and filing systems, both physical and digital, per company policies.
• Process correspondence, emails and documentation promptly.
• Order and manage office supplies and equipment, ensuring stock levels.
• Support recruitment by coordinating interviews and onboarding new employees.
• Prepare reports, presentations and documents as required by management.
• Liaise with external contractors, vendors and service providers.
• Assist with data entry, bookkeeping support and administrative tasks; familiar with MyOb for PO creation and open to other booking software.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Confidentiality

Interpersonal skills

Adaptability

Scheduling / diary management

Education

Admin qualification

Tools

MyOb

Booking software

Office management software

Job description

We are seeking an experienced and organised Office Administrator to join the team at Ritek. This is a full-time position based in Punchbowl, NSW. As Office Administrator, you will be assisting in our operations, ensuring that our office runs smoothly and efficiently. You will provide essential administrative support across the organisation, managing day-to-day operations and supporting multiple departments to achieve their objectives. This role is pivotal in maintaining our professional standards and supporting our team to work effectively.

What you’ll be doing

• Managing office reception duties, including greeting visitors, answering phones and directing enquiries to the appropriate department
• Scheduling and co-ordinating meetings, appointments and events for management and staff
• Maintaining accurate records and filing systems, both physical and digital, in accordance with company policies
• Processing correspondence, emails and documentation in a timely and professional manner
• Ordering and managing office supplies and equipment, ensuring stock levels are maintained
• Supporting the recruitment process by coordinating interviews and onboarding new employees
• Preparing reports, presentations and documents as required by management
• Liaising with external contractors, vendors and service providers
• Assisting with general office duties including data entry, bookkeeping support and administrative tasks. Familiar with the use of MyOb in creating purchase orders and willing to learn to use other booking softwares.
• Maintaining confidentiality and adhering to data protection procedures

What we’re looking for

• Proven experience working as an Office Administrator or in a similar administrative role within a fast-paced environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent communication skills, both written and verbal, with a professional manner
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) and familiarity with office management software
• High level of accuracy and attention to detail in all administrative work
• Ability to maintain confidentiality and handle sensitive information with discretion
• Strong interpersonal skills and a friendly, approachable demeanour when dealing with colleagues and external contacts
• Flexibility and adaptability to changing priorities and work demands
• Experience with scheduling and diary management systems
• Relevant qualifications in administration, business or office management would be advantageous

What we offer

At Ritek, we are committed to creating a supportive and rewarding workplace for our employees. We offer a competitive salary package commensurate with experience, a professional working environment and the opportunity to develop your skills further. We provide access to professional development opportunities to support your career growth. We value work-life balance and foster a positive workplace culture where every team member is respected and appreciated. Additionally, we offer a range of employee benefits designed to support your wellbeing and enhance your experience working with us.

About us

Ritek is a committed organisation dedicated to delivering quality services and products. We pride ourselves on our professional standards, innovation and commitment to excellence. Our team is collaborative, supportive and driven by a shared vision of success. We believe in fostering a workplace where employees are valued, supported and given opportunities to grow. With a focus on building strong relationships with our customers and partners, we continue to expand our services and make a positive impact in our industry.