Office Administrator

Private Advertiser; City of Melbourne; On-site; AUD 42,000 - 54,000; Part time

Job summary

Private Advertiser is seeking a mature and experienced office administrator to support day-to-day operations in a part-time, permanent role based in Melbourne. The position runs 9:30am to 4:30pm, Monday to Friday, with onsite parking provided.

The role involves invoicing, accounts receivable, data management, and delivering high-quality administrative support while maintaining confidentiality in a busy office environment. Strong English, organization, and Microsoft Office skills are essential.

Qualifications

• Previous experience in an administration or office role.
• Strong organizational skills.
• Excellent spoken and written English.
• Proficiency in Microsoft Office (Word, Excel, and Adobe).
• Ability to multitask in a busy service environment.

Responsibilities

• Enter and generate invoices, process Accounts Receivable, prepare, maintain, and update company records, databases, and filing systems.
• Assist with data entry and document management.
• Provide excellent customer service and phone manner and communicate effectively with clients and staff.
• Provide general administrative and clerical support to the office team.
• Answer and direct incoming phone calls and respond to email enquiries.
• Liaise professionally with drivers, customers, suppliers, and internal staff.
• Assist management with other administrative tasks as required.
• Ensure confidential information is handled with discretion.

Skills

Organization skills

English proficiency

Attention to detail

Multitasking

Teamwork

Customer service

Tools

Microsoft Word

Microsoft Excel

Adobe Acrobat

Job description

We require a mature and experienced office administrator to support the day-to-day operations of our business by providing high-quality administrative and office support. This is a Permanent Part time (9.30am to 4.30pm Monday to Friday) position and is not a work from home role. We offer free onsite parking.

Key Responsibilities

Enter and generate invoices, Process Accounts Receivable, Prepare, maintain, and update company records, databases, and filing systems.

Assist with data entry and document management.

Provide excellent customer service and phone manner and communicate effectively with clients and staff.

Provide general administrative and clerical support to the office team.

Answer and direct incoming phone calls and respond to email enquiries.

Liaise professionally with drivers, customers, suppliers, and internal staff.

Assist management with other administrative tasks as required.

Ensure confidential information is handled with discretion.

About You

The successful applicant will have:

Previous experience in an administration or office role.

Strong organizational skills, Excellent spoken and written English, High attention to detail and accuracy.

Proficiency in Microsoft Office (Word, Excel, and Adobe)

Ability to work independently as well as part of a team and to multitask in a busy service environment

A positive attitude and a willingness to learn and take on additional responsibilities

Experience within the transport/logistics/automotive industry is desirable.

Exceptional telephone and customer service skills, works well under pressure.

Strong computer and typing skills

Reliability and punctuality