Office Admin Assistant

Legal People; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Legal People in Melbourne's CBD is seeking an experienced Office Assistant/Administrator to join a leading law firm. Reporting to HR Manager, this hands-on role offers variety and opportunities to support HR and office operations.

You'll coordinate meetings, onboarding, CPD renewals, reception relief, event support, website updates, and liaison with building management. A professional, discrete, proactive candidate with strong MS Office skills is preferred.

Qualifications

• Previous administration experience in a professional services environment (law firm preferred).
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Professionalism, discretion and confidentiality.
• Proactive and able to work independently.
• Strong IT skills with Microsoft Office.
• Flexible, positive attitude and willingness to assist wherever needed.

Responsibilities

• Coordinate meetings and internal schedules.
• Provide administrative support to the HR Manager.
• Assist with onboarding new employees.
• Coordinate CPD renewals.
• Relief reception cover as required.
• Respond to general HR and office enquiries.
• Assist with client events and office functions.
• Support website and social media updates.
• Coordinate catering for meetings, functions and internal events.
• Maintain and coordinate office equipment.
• Liaise with building and property management when required.

Skills

Meeting coordination

Administration

Onboarding

CPD renewals

Reception relief

HR inquiries

Event coordination

Website updates

Catering coordination

Office equipment

Microsoft Office

Tools

Microsoft Office

Job description

About the Role

As an experienced, pro-active and motivated Office Assistant/Administrator you'll embrace this exciting opportunity to join a leading CBD Law Firm. Reporting directly to a delightful HR Manager you'll enjoy a varied and \"hands on\" on role where no two days will be the same!

Some of your responsibilities will include, but not limited to;

• coordinate meetings and internal schedules


• provide administrative support to assist the HR Manager


• assist with onboarding new employees


• coordinate Continuing Professional Development (CPD) renewals


• relief reception cover as required


• respond to general HR and office enquiries


• assist with client events, office functions and social club activities


• support website and social media updates


• coordinate catering for meetings, functions and internal events


• assist with the maintenance and coordination of office equipment


• liaise with building and property management when required

Skills and experience we'd love;

• previous administration experience in a professional services environment (law firm experience will be highly regarded)


• strong attention to detail


• excellent written and verbal communication skills


• high levels of professionalism, discretion and confidentiality


• a proactive attitude with the initiative to work independently


• strong IT skills, including proficiency with Microsoft Office


• a flexible, positive approach and a willingness to assist wherever needed

About the firm

Our client is a highly regarded CBD law firm with a strong reputation for excellence and client service. Known for its collaborative culture, the firm offers an excellent working environment where employees are valued and enjoy coming to work!