Nominations & Regulatory Services Officer

Randstad; Sydney; On-site; AUD 70,000 - 90,000; Full time

Benefits offered by this job

Equal opportunity employer

Job summary

Randstad is seeking a highly organized Nominations & Regulatory Services Officer in Sydney to coordinate, consolidate, and distribute key external content for an upcoming general election. The role acts as the bridge between subject matter experts, executives, design teams, and vendors, ensuring accuracy and timeliness in plain English.

You will draft communications, translate complex requirements, and lead the delivery of webinars and associated materials.

Qualifications

• Draft clear plain-English content and manage structured publication schedules.
• High degree of interpersonal diplomacy, patience, and resilience for executive reviews.
• Strong working knowledge of Microsoft Office (Word, PowerPoint), Teams (approvals), and SharePoint (document management).
• Exceptional time-management skills to track overlapping content pipelines under tight deadlines.
• Australian Citizenship is required and eligible for electoral roll as an election worker.

Responsibilities

• Draft, consolidate, and track external communications (newsletters, bulletins, site updates) using templates and brand guidelines.
• Translate statutory and legislative requirements into plain-English guidance for candidates and stakeholders.
• Lead coordination for 10 candidate and electoral webinars, liaising with internal presenters, design teams, and vendors.
• Manage document reviews, feedback loops, and executive sign-off via Teams and SharePoint.
• Compile webinar engagement statistics, aggregate Q&A records for public release, and send follow-up communications.

Skills

Plain-English writing

Time management

Interpersonal diplomacy

Stakeholder coordination

Written communication

Education

Tools

Microsoft Word

PowerPoint

SharePoint

Microsoft Teams

Job description

Nominations & Regulatory Services Officer

We are seeking a highly organised, resilient Nominations & Regulatory Services Officer with a strong communications focus to coordinate, consolidate, and distribute key external content for an upcoming major general election.

Working in a fast-paced, heavily legislated integrity body, this role acts as the central bridge between subject matter experts, executive stakeholders, design teams, and third-party vendors. You will ensure all external candidate bulletins, website updates, and candidate education webinars are delivered accurately, on schedule, and in plain English.

Key Responsibilities:

• Draft, consolidate, and track sequential external communications (newsletters, bulletins, and site updates) using established templates and brand guidelines.

• Translate complex statutory, legal, and legislative requirements into clear, accessible, and accurate plain-English guidance for candidates and stakeholders.

• Lead logistical coordination for a series of 10 candidate and electoral webinars, serving as the main liaison between internal presenters, design teams, and third-party delivery vendors.

• Manage document reviews, feedback loops, and executive sign-off processes via Microsoft Teams and SharePoint.

• Compile webinar engagement statistics, aggregate Q&A records for public release, and send follow-up attendee communications.

Key Requirements & Experience:

• Proven ability to draft clear plain-English content and manage structured publication schedules.

• High degree of interpersonal diplomacy, patience, and professional resilience when managing multi-layered executive review loops and frequent editorial revisions.

• Strong working knowledge of Microsoft Office (Word, PowerPoint), Teams (approvals), and SharePoint (document management).

• Exceptional time-management skills to track overlapping content pipelines under tight statutory deadlines.

Mandatory Eligibility & Operational Terms:

• Australian Citizenship is required (must be eligible for registration on the electoral roll as an official election worker).

• Strictly politically neutral with no personal affiliation or involvement with political parties, campaigners, or lobbying entities.

• Office & Availability Constraints:

  • 5 days per week in-office (Sydney CBD).

  • Ability to work extended hours (8:00 AM - 6:00 PM) and potential 6-day weeks (including Saturdays) during operational peak windows (January to March).

  • Strict leave restrictions apply during peak operational months (January to March).

• Background Check: Appointment is subject to a satisfactory criminal record check.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.