nominations & regulatory services officer

HR Partners; Sydney; On-site; AUD 90,000 - 120,000; Full time

Job summary

Randstad seeks a Nominations & Regulatory Services Officer to coordinate external communications for a major general election. The role requires drafting plain-English content, managing publication schedules, and working across subject-matter experts, executives, design teams, and vendors.

You will oversee webinars, ensure accurate updates, and provide clear guidance while navigating strict deadlines. This in-office role is based in Sydney CBD, five days per week, with potential extended hours

Qualifications

• Draft clear, plain-English content for external communications.
• Maintain structured publication schedules under tight deadlines.
• Coordinate with multiple stakeholders through review cycles.

Responsibilities

• Draft, consolidate, and track external communications (newsletters, bulletins, site updates).
• Translate complex statutory requirements into clear plain-English guidance for candidates and stakeholders.
• Lead coordination for webinars, liaising with speakers, design teams, and vendors.
• Manage document reviews and executive sign-off via Teams and SharePoint.
• Compile webinar metrics and distribute follow-up communications.

Skills

Plain-English writing

Stakeholder management

Time management

Diplomacy

Tools

Word

PowerPoint

Teams

SharePoint

Job description

nominations & regulatory services officer

We are seeking a highly organised, resilient Nominations & Regulatory Services Officer with a strong communications focus to coordinate, consolidate, and distribute key external content for an upcoming major general election.

Working in a fast-paced, heavily legislated integrity body, this role acts as the central bridge between subject matter experts, executive stakeholders, design teams, and third-party vendors. You will ensure all external candidate bulletins, website updates, and candidate education webinars are delivered accurately, on schedule, and in plain English.

Key Responsibilities:

• Draft, consolidate, and track sequential external communications (newsletters, bulletins, and site updates) using established templates and brand guidelines.

• Translate complex statutory, legal, and legislative requirements into clear, accessible, and accurate plain-English guidance for candidates and stakeholders.

• Lead logistical coordination for a series of 10 candidate and electoral webinars, serving as the main liaison between internal presenters, design teams, and third-party delivery vendors.

• Manage document reviews, feedback loops, and executive sign-off processes via Microsoft Teams and SharePoint.

• Compile webinar engagement statistics, aggregate Q&A records for public release, and send follow-up attendee communications.

Key Requirements & Experience:

• Proven ability to draft clear plain-English content and manage structured publication schedules.

• High degree of interpersonal diplomacy, patience, and professional resilience when managing multi-layered executive review loops and frequent editorial revisions.

• Strong working knowledge of Microsoft Office (Word, PowerPoint), Teams (approvals), and SharePoint (document management).

• Exceptional time-management skills to track overlapping content pipelines under tight statutory deadlines.

Mandatory Eligibility & Operational Terms:

• Australian Citizenship is required (must be eligible for registration on the electoral roll as an official election worker).

• Strictly politically neutral with no personal affiliation or involvement with political parties, campaigners, or lobbying entities.

• Office & Availability Constraints:

  • 5 days per week in-office (Sydney CBD).

  • Ability to work extended hours (8:00 AM – 6:00 PM) and potential 6-day weeks (including Saturdays) during operational peak windows (January to March).

  • Strict leave restrictions apply during peak operational months (January to March).

• Background Check: Appointment is subject to a satisfactory criminal record check.

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.

Experience

3 years