Night Dispatcher/Scheduler

Valley Inventory Services, Inc.; Fairfield; On-site; AUD 33,000 - 37,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Health insurance

401(k) matching

Flexibility

Job summary

Valley Inventory Service is seeking an organized individual to oversee our inventory schedule and coordinate nightly operations. The role involves managing crews, answering phones at the reception area, and assisting with field logistics in a small, client-focused team.

The position emphasizes multi-tasking, flexibility, and a willingness to work odd hours to ensure inventories run smoothly 24/7, including weekends as needed. In-person work with benefits available after 90 days.

Qualifications

• Must be able to work the night shift (midnight to 8 a.m.).
• Must have a valid Driver's license and pass a background check.
• Must be able to multi-task and work overtime as needed.
• MS Office experience required (Excel, Word, and Outlook).

Responsibilities

• Oversee and coordinate employees by calling them for work and meeting crew requirements.
• Shift starts at midnight until 8 a.m. with flexible scheduling when not busy.
• Come in at odd hours to ensure crew gets to jobs and coordinate pickups.
• Prepare inventory equipment and ensure all vehicles and ladders are returned in good condition.

Skills

Night shift capable

Attention to detail

Strong communication

Tools

Excel

Word

Outlook

Job description

Full job description

Valley Inventory Service has been providing quality Inventory Services since our founding in 1970. It is our mission to provide our clients with the best in professional inventories. We believe the best way to achieve this goal is to provide the personal touch that you may not get with huge nationwide companies.

Our staff of dedicated professionals possess vast knowledge of all aspects of the inventory science. We employ the latest technology, and no job is too large or small. We operate 24 hours a day, 365 days a year. With as little as 24 hours notice we can service your inventory needs.

This is the perfect position for someone who likes to work with people and be in charge of a department!

JOB SUMMARY:

We are in search of a very detail oriented individual who can oversee our inventory schedule on a daily basis. This person will need to be super organized and be very flexible as inventories are performed every day and night. We need someone who can wear lots of hats as we are a small company. Our business is seasonal, however, inventories are performed with our customers 24/7, 365 days a year. During non- busy times, there is plenty of flexibility within the schedule to take time off, or have a more flexible schedule. This role would also sit up at the reception area and answer phones, file, pick up employees in the local area and drop them off with our fleet of cars/vans.

RESPONSIBILITIES:

This person will oversee and coordinate employees by calling them for work and meeting crew requirements. The shift starts at midnight until 8 a.m. There is flexibility in the shift if we are not busy.

There will be times when this person will need to come in at odd hours to ensure crew gets out to jobs. This person will need a valid driver's license as they will be picking up crew and bringing them to our office or one of the stores we perform inventory at. As a small company we expect that every employee be available to perform on the job duties that may or may not fall directly within their area of direct responsibility.

NIGHTLY DUTIES:

• Work with team to ensure all jobs get worked and are crewed with the correct amount of auditors
• Assist with dispatching large crews of people during busy times
• Responsible for communication with clients as to crew availability and schedules for upcoming inventories
• Assist field personal as needed
• Pick up auditors as needed for jobs and bring to meetup sites & drop them to & from meetup sites.
• File field folders as needed
• Share responsibility on answering phones in office
• Prepare inventory equipment for auditors
• Ensure equipments, vehicles, ladders are all returned and document the conditions.

QUALIFICATIONS:

• Must be able to work the night shift (midnight to 8 a.m.)
• Train for the first week in the office during the day shift
• Must have a valid Driver's license and pass a background check
• Must be able to multi-task
• Flexibility a must
• Attention to detail
• Ability to thrive in a high stress environment
• Excellent communication skills
• Must be able to work overtime as needed and weekends as needed during busy times
• MS office experience required (Excel, Word, and Outlook)
• License/Certification:
  • Driver's License (Required)
• Shift availability:
  • Night Shift (Required)
• Work Location: In person

PERKS:

• Benefits (medical, dental, vision) available for full-time staff after beginning after 90 days!
• 401K matching
• Flexibility
• We are an equal opportunity employer

Job Type: Full-time or Part time.

Work Remotely

• No

Pay: $17.00 - $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Vision insurance