New Homes Administrator

Gjgardner; Adelaide; On-site; AUD 60,000 - 86,000; Full time

Benefits offered by this job

Great Work-Life Balance

Small Family Team

Varied & Engaging Work

National Brand Strength, Local Heart

Competitive Remuneration

Job summary

G.J. Gardner Homes Adelaide Inner South is seeking a dedicated, full-time New Homes Administrator to manage files from contract through completion. The role suits an organized multitasker who values accountability and proactive communication in a welcoming family team.

You’ll handle drafting, pre-construction coordination, document approvals, client updates and data management, supporting the Sales team and trade partners across custom residential builds.

Qualifications

• Detail-oriented administration or contracts experience preferred.
• Honesty and accountability with ownership of tasks.
• Strong multitasking in a busy office environment.
• Professional, clear communication across phone, email and in person.
• Experience in residential construction administration is highly regarded.

Responsibilities

• Contract Drafting: prepare residential contracts, specs and plans with Sales team.
• Pre-Construction: drive projects from deposit to on-site start.
• Documentation: liaise with draftspeople, engineers and certifiers for approvals.
• Customer Communication: provide exceptional service and keep clients informed.
• Selections & Variations: manage colour selections and variation documents.
• Trade Pack Finalisation: deliver final packs to trade partners and suppliers.
• Systems & Data Management: maintain data in software and progress sheets.
• Reporting & Office Support: produce monthly progress reports and provide admin backup.

Skills

Detail-oriented

Honesty & Accountability

Multi-tasking

Clear Communication

Industry Experience

Job description

New Homes Administrator | Adelaide Inner South

Are you a detail-oriented administrator looking for a varied, hands-on role where your honesty, accountability, and proactive approach will be truly valued?

G.J. Gardner Homes Adelaide Inner South is a highly respected local franchise backed by the national systems and strength of Australia’s most trusted home builder. As a small, highly supportive family team, we take genuine pride in building quality custom homes across the region.

We are seeking a dedicated, full-time New Homes Administrator to manage job files from contract through to completion. If you are an organised multi-tasker with high attention to detail who isn't afraid to ask for help when needed and takes full accountability for your work, you will thrive in our friendly, welcoming environment.

Perks You'll Love

• Great Work-Life Balance: Enjoy a reliable, full-time Monday to Friday schedule (9:00am–5:00pm) with zero weekend work.

• Small, Supportive Family Team: Work in a close-knit, welcoming workplace where asking questions is encouraged and everyone backs each other up.

• Varied & Engaging Work: No two days are the same! Enjoy managing a diverse mix of contracts administration tasks across custom residential builds.

• National Brand Strength, Local Heart: Benefit from the industry-leading software, systems, and backing of Australia's #1 rated builder, paired with the warmth of a local family team.

• Competitive Remuneration: Attractive remuneration package tailored to reflect your experience, skills, and enthusiasm.

What You'll Be Doing

• Contract Drafting: Accurately prepare and complete residential building contracts, job specifications, and plan sets in collaboration with the Sales team.

• Pre-Construction: Drive building projects seamlessly from initial customer deposit through to on-site construction start.

• Document & Approval Coordination: Liaise with draftspeople, engineers, and certifiers to assemble documentation and proactively follow up on Council/Certifier approvals.

• Customer Communication: Deliver exceptional service, keeping clients informed and reassured throughout the pre-building phase.

• Selections & Variations: Accurately process and integrate colour selections and variation documents from the Colour Consultant.

• Trade Pack Finalisation: Issue complete, finalised plan and specification packs to key trade partners, including cabinetry suppliers.

• Systems & Data Management: Maintain accurate data entry in G.J. software, update internal Job Progress Sheets, and code invoices/payments.

• Reporting & Office Support: Generate monthly progress reports for the Franchise Owner and provide general administration and reception backup as required.

What You'll Bring

• Detail-Oriented & Methodical: Meticulous eye for accuracy when managing contract files, variations, and compliance paperwork with proven experience in detail oriented administration or contracts roles.

• Honesty & Accountability: A transparent, reliable work ethic with the confidence to take ownership of your tasks and ask for help whenever needed.

• Multi-Tasking Capability: Highly organised with the ability to balance competing priorities in a busy office environment.

• Clear Communication: Professional, warm, and articulate communication skills across phone, email, and face-to-face interactions with clients and trades.

• Industry Experience: Prior experience in residential construction administration or pre-construction processing is highly regarded, but a strong work ethic and cultural fit are our top priorities!

Why Join G.J. Gardner Homes Adelaide Inner South?

We offer a welcoming, high-standard environment where your hard work is recognised and supported every day. As part of our family business, you will play a vital role in keeping our builds moving efficiently while helping local clients bring their dream homes to life.