National Fire Compliance Coordinator

Total Ventilation and Hygiene Services; Sydney; On-site; AUD 70,000 - 90,000; Full time

Job summary

Total Ventilation and Hygiene Services in NSW is seeking a National Fire Compliance Administrator to coordinate fire maintenance compliance across a national portfolio. You will link operations, technicians and customers to ensure documentation supports certification, reporting and invoicing outcomes.

The role focuses on reviewing records, closing gaps, and maintaining audit-ready documentation while building strong stakeholder relationships and driving process improvements across the Fire

Qualifications

• Experience in compliance administration, service coordination, document control or a similar role.
• Sound understanding of compliance documentation and record management principles.
• Strong attention to detail and ability to identify discrepancies or missing information.
• Ability to organise workloads, manage competing priorities and meet deadlines.
• Confidence communicating and building relationships with a broad range of stakeholders.
• Initiative, accountability and a proactive approach to resolving issues.
• Experience working with business systems, customer portals and Microsoft Office applications.

Responsibilities

• Reviewing service records, inspection reports and supporting documentation to ensure compliance requirements have been met.
• Following up outstanding information and working with operational teams to resolve documentation gaps.
• Coordinating compliance documentation and certification requirements across multiple customer contracts.
• Maintaining organised, accurate and audit-ready records.
• Supporting customer reporting and ensuring key deliverables are completed on time.
• Monitoring workflows and progressing work through to completion and invoicing.
• Building effective working relationships with technicians, supervisors and account managers to maintain documentation standards.
• Identifying opportunities to improve processes, quality and efficiency.

Skills

Compliance administration

Service coordination

Document control

Attention to detail

Stakeholder communication

Initiative & accountability

AS 1851 knowledge

Microsoft Office

Tools

Customer portals

Microsoft Office

Job description

Total Ventilation and Hygiene Services in NSW is seeking a National Fire Compliance Administrator to coordinate fire maintenance compliance across a national portfolio. You will link operations, technicians and customers to ensure documentation supports certification, reporting and invoicing outcomes.

The role focuses on reviewing records, closing gaps, and maintaining audit-ready documentation while building strong stakeholder relationships and driving process improvements across the Fire