National Administration Team Leader

The University of Notre Dame Australia; Sydney; On-site; AUD 110,000 - 140,000; Full time

Benefits offered by this job

Friendly and collaborative environment

Rewarding opportunity

Job summary

The University of Notre Dame Australia invites applications for a National Administration Team Leader in the School of Health Sciences in Sydney (Broadway) or Fremantle. This full-time, continuing role supports senior leadership and oversees governance, operations, HR and financial processes.

You will lead the administrative team, drive process improvements, manage resources, and foster a collaborative, high-performing culture across campuses.

Qualifications

• Relevant tertiary qualification with at least four years' relevant work experience, or an equivalent combination of relevant skills, knowledge, and experience.
• Proven leadership experience managing multidisciplinary administrative teams in complex environments.
• Strong organisational and financial planning skills with policy interpretation experience.
• Demonstrated experience in financial management, budgeting, and resource allocation.
• Excellent stakeholder management and interpersonal skills across internal and external partners.
• Strong analytical and project management capabilities and continuous improvement mindset.

Responsibilities

• Provide high-level administrative advice and operational support to senior stakeholders on governance, policy, financial, HR, and business matters.
• Lead, manage, and develop the administrative team to ensure efficient, high-quality services for teaching, research, and operations.
• Oversee recruitment/onboarding, HR administration, facilities, budget support, and stakeholder engagement.
• Build strong relationships with internal and external partners to support School objectives and service delivery.
• Drive strategic initiatives and process improvements across administrative systems.
• Monitor performance and provide coaching to foster a high-performing team culture.

Skills

Leadership experience

Governance knowledge

Stakeholder management

Strategic thinking

Team development

Education

Tertiary qualification

Tools

HR management systems

Budgeting software

Job description

National Administration Team Leader, School of Health Sciences

Sydney (Broadway) or Fremantle (WA) Campus

Full-time opportunity, Continuing contract

• Friendly and collaborative environment
• Rewarding opportunity

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the school

The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience. Our School is distinctive for its teaching culture, delivery of quality contemporary education and its pastoral care mission.

About the role

The Administrative Team Leader provides strategic and operational support to the Associate Director School Operations, the National Head of School, and the school leadership team to ensure the effective delivery of administrative services. The role oversees governance, compliance, and day-to-day operational functions while leading and developing administrative staff. It also promotes collaboration across teams and optimises resources to support the school’s objectives and the University's broader goals.

Key Responsibilities

• Provide high-level administrative advice and operational support to the Associate Director School Operations, National Head of School, and senior stakeholders on governance, policy, financial, HR, and business matters.
• Lead, manage, and develop the school’s administrative team to ensure the delivery of efficient, high-quality administrative services that support teaching, research, and business operations.
• Oversee key operational functions, including recruitment and onboarding, HR administration, facilities and resource management, financial management and budget support, and stakeholder engagement.
• Build and maintain effective relationships with internal and external stakeholders, collaborating across university functions to support School objectives and service delivery.
• Drive strategic initiatives, continuous improvement, and process optimisation by reviewing, developing, and implementing enhanced administrative systems and operational practices.
• Monitor performance, provide coaching and professional development opportunities, and foster a collaborative, inclusive, and high-performing team culture.

Qualifications, skills & experience

• Relevant tertiary qualification with at least four years' relevant work experience, or an equivalent combination of relevant skills, knowledge, and experience.
• Proven leadership experience managing and developing multidisciplinary administrative teams, fostering a positive, collaborative, and high-performing workplace culture across complex environments.
• Strong organisational, administrative, and problem-solving skills, with the ability to manage multiple priorities, deliver projects, interpret policies, and provide operational, financial, and planning advice.
• Demonstrated experience in financial management, budget planning, resource allocation, risk management, and overseeing administrative operations within a fast-paced environment.
• Excellent stakeholder management and interpersonal skills, with the ability to build productive relationships across diverse internal and external partners and deliver high-quality client service.
• Strong analytical, project management, and continuous improvement capabilities, including experience implementing new systems, streamlining processes, and driving operational excellence.
• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Please direct your queries regarding this role to Haritha Garlapati, [e-mail]