National Administration Team Leader

The University Of Notre Dame; Fremantle; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Friendly and collaborative environment

Rewarding opportunity

Generous training and development

Job summary

The University of Notre Dame Australia invites applications for the National Administration Team Leader in the School of Health Sciences, with options for Sydney Broadway or Fremantle WA campus. This full-time, continuing appointment supports executive stakeholders and leads the administrative team.

The role focuses on governance, policy, financial and HR matters, driving continuous improvement, building strong relationships, and delivering high-quality services in a fast-paced university

Qualifications

• Relevant tertiary qualification with at least four years' relevant work experience, or an equivalent combination of relevant skills, knowledge, and experience.
• Proven leadership experience managing and developing multidisciplinary administrative teams, fostering a positive, collaborative, and high-performing workplace culture across complex environments.
• Strong organisational, administrative, and problem-solving skills, with the ability to manage multiple priorities, deliver projects, interpret policies, and provide operational, financial, and planning advice.
• Demonstrated experience in financial management, budget planning, resource allocation, risk management, and overseeing administrative operations within a fast-paced environment.
• Excellent stakeholder management and interpersonal skills, with the ability to build productive relationships across diverse internal and external partners and deliver high-quality client service.
• Strong analytical, project management, and continuous improvement capabilities, including experience implementing new systems, streamlining processes, and driving operational excellence.
• Fast paced environment with opportunity for professional growth
• Generous training and development opportunities
• Friendly and collaborative working environment

Responsibilities

• Provide high-level administrative advice and operational support to the Associate Director School Operations, National Head of School, and senior stakeholders on governance, policy, financial, HR, and business matters.
• Lead, manage, and develop the school’s administrative team to ensure the delivery of efficient, high-quality administrative services that support teaching, research, and business operations.
• Oversee key operational functions, including recruitment and onboarding, HR administration, facilities and resource management, financial management and budget support, and stakeholder engagement.
• Build and maintain effective relationships with internal and external stakeholders, collaborating across university functions to support School objectives and service delivery.
• Drive strategic initiatives, continuous improvement, and process optimisation by reviewing, developing, and implementing enhanced administrative systems and operational practices.
• Monitor performance, provide coaching and professional development opportunities, and foster a collaborative, inclusive, and high-performing team culture.

Skills

Leadership experience

Stakeholder management

Project management

Organisational skills

Analytical thinking

Change/continuous improvement

Financial acumen

Interpersonal skills

Education

Tertiary qualification in a relevant field

Job description

National Administration Team Leader, School of Health Sciences
Sydney (Broadway) or Fremantle (WA) Campus
Full-time opportunity, Continuing contract

Friendly and collaborative environment

Rewarding opportunity

About the university

We believe in the power of education to transform lives, strengthen communities and help people become the best version of themselves. The University of Notre Dame Australia is a modern, national Catholic university that serves more than 12,000 students across its campuses in Fremantle, Broome and Sydney.

With a community of over 1,000 academic and professional staff, Notre Dame is recognised for its personalised learning environment, strong graduate outcomes and holistic educational philosophy rooted in critical thinking, ethics and the Catholic intellectual tradition.

About the school

The School of Health Sciences offers an extensive range of quality accredited undergraduate and postgraduate programs designed to engage students from learning opportunities in class through to professional workplace experience. Our School is distinctive for its teaching culture, delivery of quality contemporary education and its pastoral care mission.

About the role

The Administrative Team Leader provides strategic and operational support to the Associate Director School Operations, the National Head of School, and the school leadership team to ensure the effective delivery of administrative services. The role oversees governance, compliance, and day-to-day operational functions while leading and developing administrative staff. It also promotes collaboration across teams and optimises resources to support the school’s objectives and the University's broader goals.

Key Responsibilities

Provide high-level administrative advice and operational support to the Associate Director School Operations, National Head of School, and senior stakeholders on governance, policy, financial, HR, and business matters.

Lead, manage, and develop the school’s administrative team to ensure the delivery of efficient, high-quality administrative services that support teaching, research, and business operations.

Oversee key operational functions, including recruitment and onboarding, HR administration, facilities and resource management, financial management and budget support, and stakeholder engagement.

Build and maintain effective relationships with internal and external stakeholders, collaborating across university functions to support School objectives and service delivery.

Drive strategic initiatives, continuous improvement, and process optimisation by reviewing, developing, and implementing enhanced administrative systems and operational practices.

Monitor performance, provide coaching and professional development opportunities, and foster a collaborative, inclusive, and high-performing team culture.

Qualifications, skills & experience

Relevant tertiary qualification with at least four years' relevant work experience, or an equivalent combination of relevant skills, knowledge, and experience.

Proven leadership experience managing and developing multidisciplinary administrative teams, fostering a positive, collaborative, and high-performing workplace culture across complex environments.

Strong organisational, administrative, and problem-solving skills, with the ability to manage multiple priorities, deliver projects, interpret policies, and provide operational, financial, and planning advice.

Demonstrated experience in financial management, budget planning, resource allocation, risk management, and overseeing administrative operations within a fast-paced environment.

Excellent stakeholder management and interpersonal skills, with the ability to build productive relationships across diverse internal and external partners and deliver high-quality client service.

Strong analytical, project management, and continuous improvement capabilities, including experience implementing new systems, streamlining processes, and driving operational excellence.

Fast paced environment with opportunity for professional growth

Generous training and development opportunities

Friendly and collaborative working environment

Applicants are expected to have current and valid work rights in Australia.

Aboriginal and Torres Strait Islander people are encouraged to apply.

The University is committed to providing a safe, respectful and inclusive working and learning environment.

The successful candidate will be required to complete a self-declaration regarding Gender-Based Violence (as required by the National Code) as part of the pre-employment process. For more information on this please refer to our website.

The University of Notre Dame Australia seeks to increase the diversity of our workforce to better meet the different needs of the University and its stakeholders and to improve equal opportunity outcomes for our staff.

Applications closing date:22 September 2026