Administrative Manager

Edward Mann; Sydney; On-site; AUD 112,000 - 136,000; Full time

Benefits offered by this job

Work from home

Hybrid work model

Excellent culture

Team activities

Job summary

Edward Mann looks for an Administration Manager on behalf of a top-tier Australian University in Sydney. This eight-month maternity leave cover role offers hybrid work (3/2) with a total package of 124k p.a. inclusive of super.

You will lead a national admin team of 7 staff and oversee high-level admin support for teaching, learning and research. The ideal candidate has tertiary qualifications with at least 2 years' leadership experience, strong financial and HR planning skills, and proven

Qualifications

• Relevant tertiary qualifications with at least 2 years of relevant work experience.
• Proven experience in leadership or supervisory positions managing teams of similar size.
• Experience in financial, budget and resource planning.
• Experience in a complex, geographically dispersed operating environment.

Responsibilities

• Provide leadership and direction to administrative staff and provide on the job training and advice to staff.
• Provide high level administrative support for teaching, learning and research operations.
• Create high level documents including correspondence, presentations and reports for stakeholders.
• Provide financial and HR support in consultation with the Faculty Manager.
• Coordinate timetabling and scheduling within the School.
• Maintain accurate data entry and robust reporting processes.

Job description

Edward Mann is looking for a Administration Manager on behalf of a well-respected, top-tier Australian University. The University works to change lives through learning and research, focused on making a real impact.

The role is a 8-month maternity leave cover contract (March 2027) and is based in Sydney. This is an exciting opportunity to join one of the region’s largest and fastest-growing Universities. The environment is fast-paced and will enable further learning and progression opportunities as well as oversight of a team of 5. The candidate will also have access to excellent perks like WFH, an excellent culture, team activities, and much more.

The remuneration on offer is a package of 124k p.a. (inclusive of super). You will also have access to a hybrid work model (3/2).

Position Purpose

The Administration Coordinator will lead an effective national administration team (7 staff) and will perform a variety of high level administrative duties to support the school in the areas of teaching, learning and research.

Key Accountabilities

• Provide leadership and direction to administrative staff and provide on the job training and advice to staff.
• Provide a high level administrative function within School ensuring effective and efficient administrative and project support.
• Create a range of high level documents including various correspondence, presentations and reports for internal and external stakeholders.
• Provide financial and HR support in consultation with the Faculty Manager.
• Provide excellent customer service to students and University stakeholders
• Completing tasks and communications in an accurate and timely manner, whilst liaising closely with other areas of the organisation.
• Ability to work accurately with detailed information; including data entry, maintaining spreadsheets, managing correspondence, collating data for report and under direction prepare a range of written communication.
• Continuous improvement delivery by reviewing, developing, and implementing enhanced administrative systems and processes
• Coordinate timetabling and scheduling for School by collaborating effectively with university staff.
• Perform other responsibilities, commensurate with the expectations of a role at this level, which contribute to the overall objectives of the National School.
• Comply with policies and procedures in all aspects of their work and conduct.

Qualifications & Experience

• Relevant tertiary qualifications with at least 2 years of relevant work experience, or an equivalent combination of skills and experience.
• Proven experience in a leadership or supervisory position managing teams of similar size.
• Experience working within a complex and geographically dispersed operating environment.
• Demonstrated expertise in financial, budget, and resource planning.

Knowledge & Skills

• Leadership: Strong ability to build a positive team culture and manage a dynamic, fluid work environment.
• Interpersonal Skills: Excellent communication skills for building relationships across the University and with external agencies.
• Systems Proficiency: Strong knowledge of enterprise and student administration systems.
• Organization: Proven analytical and time management skills with the ability to meet competing deadlines.
• Autonomy: A strong commitment to continuous improvement and the ability to work autonomously to enhance business processes.

Edward Mann Ltd acts as an employment business for temporary positions and an employment agency for permanent positions. Edward Mann Ltd is committed to equal opportunity and diversity. Suitable candidates with equivalent qualifications and more or less experience can apply.