Music Department Administrator

Melbourne Girls Grammar School; Melbourne; On-site; AUD 65,000 - 75,000; Full time

Job summary

Melbourne Girls Grammar School is seeking an organised, proactive Music Department Administrator to support the delivery of our vibrant Music Program. Working closely with the Director of Music, this full-time role provides high-quality administrative and coordination support across the Music Department, supporting the successful delivery of music programs, events and departmental operations.

The successful applicant will bring relevant administration experience, excellent communication, and

Qualifications

• Previous experience in administration, departmental coordination or education support.
• Outstanding organisational and time-management skills.
• Excellent written and verbal communication skills.
• Strong database and records management capabilities.
• Advanced Microsoft Office skills.
• The ability to exercise initiative, discretion and confidentiality.
• A current Victorian Employee Working with Children Check.
• Experience in a school, music or performing arts environment, and familiarity with Synergetic, Compass or Music Monitor, will be highly regarded.

Responsibilities

• Support the day-to-day administration of the Music Department.
• Coordinate instrumental music enrolments, timetables and examinations.
• Maintain accurate records, databases and departmental systems.
• Assist with the planning and delivery of concerts, productions and special events.
• Prepare communications, publications and promotional content.
• Support Music Department staff, students and families.

Skills

Organisational skills

Time management

Communication skills

Database management

Microsoft Office

Discretion & confidentiality

Working with Children Check

Tools

Synergetic

Compass

Music Monitor

Job description

17h ago , from Melbourne Girls Grammar School

Melbourne Girls Grammar is seeking an organised, proactive and highly professional Music Department Administrator to support the delivery of our vibrant Music Program.

Working closely with the Director of Music, this full-time role provides high-quality administrative and coordination support across the Music Department, supporting the successful delivery of music programs, events and departmental operations.

About the Role:

• Full time, ongoing Position
• School Assistant with Non Term Time
• Commencing 27 January 2027 (beginning of Term 1, 2027)

Key Responsibilities:

• Supporting the day-to-day administration of the Music Department.
• Coordinating instrumental music enrolments, timetables and examinations.
• Maintaining accurate records, databases and departmental systems.
• Assisting with the planning and delivery of concerts, productions and special events.
• Preparing communications, publications and promotional content.
• Supporting Music Department staff, students and families.

The successful applicant will bring:

• Previous experience in administration, departmental coordination or education support.
• Outstanding organisational and time-management skills.
• Excellent written and verbal communication skills.
• Strong database and records management capabilities.
• Advanced Microsoft Office skills.
• The ability to exercise initiative, discretion and confidentiality.
• A current Victorian Employee Working with Children Check.
• Experience in a school, music or performing arts environment, and familiarity with Synergetic, Compass or Music Monitor, will be highly regarded.

No Agencies Please.

All applicants are subject to reference and identity checks, verification of Working with Children Check Card or VIT Registration as part of the recruitment process.