Music Department Administrator

Independentschools; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Melbourne Girls Grammar is seeking an organised, proactive Music Department Administrator to support the delivery of our vibrant music program. This full-time position works closely with the Director of Music to provide high-quality administrative and coordination support across the department.

Key duties include day-to-day administration, enrolments, timetables, examinations, records management, and assisting with concerts, events and communications. A Victorian WWCC is required.

Qualifications

• The successful applicant will bring administration, coordination or education support experience.
• Excellent written and verbal communications skills.
• Strong database and records management capabilities.
• Advanced Microsoft Office skills.
• Ability to exercise initiative, discretion and confidentiality.

Responsibilities

• Support day-to-day administration of the Music Department.
• Coordinate instrumental music enrolments, timetables and examinations.
• Maintain accurate records, databases and departmental systems.
• Assist with the planning and delivery of concerts, productions and special events.
• Prepare communications, publications and promotional content.
• Support Music Department staff, students and families.

Skills

Organisational skills

Time management

Communications

Initiative

Discretion

Working with Children Check

Microsoft Office

Tools

Synergetic

Compass

Music Monitor

Job description

MelbourneGirlsGrammarisseekinganorganised,proactiveandhighlyprofessionalMusicDepartmentAdministratortosupportthedeliveryofourvibrantMusicProgram.

WorkingcloselywiththeDirectorofMusic,thisfull-timeroleprovideshigh-qualityadministrativeandcoordinationsupportacrosstheMusicDepartment,supportingthesuccessfuldeliveryofmusicprograms,eventsanddepartmentaloperations.

AbouttheRole:

• Fulltime,ongoingposition
• SchoolAssistantwithNonTermTime
• Commencing27January2027(beginningofTerm1,2027)

KeyResponsibilities:

• Supportingtheday-to-dayadministrationoftheMusicDepartment.
• Coordinatinginstrumentalmusicenrolments,timetablesandexaminations.
• Maintainingaccuraterecords,databasesanddepartmentalsystems.
• Assistingwiththeplanninganddeliveryofconcerts,productionsandspecialevents.
• Preparingcommunications,publicationsandpromotionalcontent.
• SupportingMusicDepartmentstaff,studentsandfamilies.

Thesuccessfulapplicantwillbring:

• Previousexperienceinadministration,departmentalcoordinationoreducationsupport.
• Outstandingorganisationalandtime-managementskills.
• Excellentwrittenandverbalcommunicationskills.
• Strongdatabaseandrecordsmanagementcapabilities.
• AdvancedMicrosoftOfficeskills.
• Theabilitytoexerciseinitiative,discretionandconfidentiality.
• AcurrentVictorianEmployeeWorkingwithChildrenCheck.
• Experienceinaschool,musicorperformingartsenvironment,andfamiliaritywithSynergetic,CompassorMusicMonitor,willbehighlyregarded.

Allapplicantsaresubjecttoreferenceandidentitychecks,verificationofWorkingwithChildrenCheckCardorVITRegistrationaspartoftherecruitmentprocess.

EmploymentwithMelbourneGirlsGrammarissubjecttoadherencetoschoolpoliciesincludingtheStaffCodeofConduct,ChildSafetyPolicy,ChildSafetyCodeofConductandMGGSStatementofCommitmenttoChildSafety