Music Department Administrator

Melbourne Girls Grammar; Melbourne; On-site; AUD 65,000 - 90,000; Full time

Job summary

Melbourne Girls Grammar is seeking an organised, proactive and highly professional Music Department Administrator to support the delivery of our vibrant Music Program. This full-time role provides high-quality administrative and coordination support across the Music Department, supporting the successful delivery of music programs, events and departmental operations.

The successful applicant will bring experience in administration, strong IT skills and the ability to work with staff, students and

Qualifications

• Experience in administration, departmental coordination or education support.
• Strong organisational and time-management skills.
• Excellent written and verbal communication skills.
• Advanced Microsoft Office skills.
• Ability to exercise initiative, discretion and confidentiality.
• Current Victorian Employee Working with Children Check.
• Experience in a school, music or performing arts environment is advantageous.

Responsibilities

• Supporting the day-to-day administration of the Music Department.
• Coordinating instrumental music enrolments, timetables and examinations.
• Maintaining accurate records, databases and departmental systems.
• Assisting with the planning and delivery of concerts, productions and special events.
• Preparing communications, publications and promotional content.
• Supporting Music Department staff, students and families.

Skills

Organisational skills

Time management

Communication skills

Database management

Microsoft Office

Initiative & discretion

Confidentiality

Education support experience

Synergetic/Compass/Music Monitor

Tools

Synergetic

Compass

Music Monitor

Job description

Melbourne Girls Grammar is seeking an organised, proactive and highly professional Music Department Administrator to support the delivery of our vibrant Music Program.

Working closely with the Director of Music, this full-time role provides high-quality administrative and coordination support across the Music Department, supporting the successful delivery of music programs, events and departmental operations.

About the Role:

• Full time, ongoing Position
• School Assistant with Non Term Time
• Commencing 27 January 2027 (beginning of Term 1, 2027)

Key Responsibilities:

• Supporting the day-to-day administration of the Music Department.
• Coordinating instrumental music enrolments, timetables and examinations.
• Maintaining accurate records, databases and departmental systems.
• Assisting with the planning and delivery of concerts, productions and special events.
• Preparing communications, publications and promotional content.
• Supporting Music Department staff, students and families.

The successful applicant will bring:

• Previous experience in administration, departmental coordination or education support.
• Outstanding organisational and time-management skills.
• Excellent written and verbal communication skills.
• Strong database and records management capabilities.
• Advanced Microsoft Office skills.
• The ability to exercise initiative, discretion and confidentiality.
• A current Victorian Employee Working with Children Check.
• Experience in a school, music or performing arts environment, and familiarity with Synergetic, Compass or Music Monitor, will be highly regarded.

For further information, please refer to the Position Description.

All applicants are subject to reference and identity checks, verification of Working with Children Check Card or VIT Registration as part of the recruitment process.

Employment with Melbourne Girls Grammar is subject to adherence to school policies including the Staff Code of Conduct, Child Safety Policy, Child Safety Code of Conduct and MGGS Statement of Commitment to Child Safety