Facilities Officer

Melbourne Grammar School; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Melbourne Grammar School is seeking an experienced Facilities Officer to join our Property Services team. This role supports operations across the School’s property portfolio, ensuring facilities systems, compliance records and processes are maintained, with responsibility for platforms like FixIt/CMMS and BMS.

Location is at our South Yarra campus, with potential work at other Melbourne Grammar School locations.

Qualifications

• Experience in facilities or property services roles.
• Strong organisational and coordination skills.
• Ability to manage multiple platforms and stakeholders.

Responsibilities

• Act as the primary systems administrator of Property Services platforms, maintaining user access, permissions, workflows, records integrity and system configuration.
• Administer and coordinate the School's Facilities Management and Work Order System (FixIt/CMMS).
• Assist with Building Management System (BMS) administration and reporting.
• Administer access control, electronic security and credential management systems including user permissions, audit reporting and record maintenance.
• Act as administrator for the School's contractor management platform, including onboarding, induction, compliance monitoring, reporting and user support.
• Coordinate servicing schedules, inspections, statutory testing and compliance activities associated with the School's Essential Safety Measures (ESM/ESIS) program.
• Maintain property records, drawings, manuals, warranties and asset documentation.
• Coordinate facilities requirements, access arrangements and operational support for events.

Skills

System administration

Contractor management

Record keeping

Communication

Tools

FixIt/CMMS

Building Management System (BMS)

Access control systems

Job description

Facilities Officer

Melbourne Grammar School has an exciting opportunity for an experienced Facilities Officer to join our Property Services team. This varied role provides operational, administrative and systems coordination support across the School’s property portfolio, ensuring key facilities systems, compliance records and operational processes are effectively maintained.

The successful candidate will administer facilities and contractor management platforms, coordinate contractor compliance and Essential Safety Measures requirements, maintain accurate property records, and support access control, building management, events and day-to-day Property Services operations. Paramount to this position is strong organisation, attention to detail and the ability to build effective relationships with staff, contractors and service providers.

This position is located at our South Yarra campus but may be required to work at other Melbourne Grammar School locations from time to time. This position may be offered on a part-time basis; however, flexibility to work early morning starts is required.

You will:

• Act as the primary systems administrator of Property Services platforms, maintaining user access, permissions, workflows, records integrity and system configuration.
• Administer and coordinate the School's Facilities Management and Work Order System (FixIt/CMMS).
• Assist with Building Management System (BMS) administration and reporting.
• Administer access control, electronic security and credential management systems including user permissions, audit reporting and record maintenance.
• Act as administrator for the School's contractor management platform, including onboarding, induction, compliance monitoring, reporting and user support.
• Coordinate servicing schedules, inspections, statutory testing and compliance activities associated with the School's Essential Safety Measures (ESM/ESIS) program.
• Maintain property records, drawings, manuals, warranties and asset documentation.
• Coordinate facilities requirements, access arrangements and operational support for events.

Must hold, or be willing to obtain, a current Employee Working with Children Clearance.

Our School is a place of extraordinary possibilities.

Melbourne Grammar School is one of Australia's leading independent schools that believes in the holistic education of young people. This role is based at our South Yarra campus where our Senior School welcome around 867 boys in Years 9 – 12 each day and our Wadhurst campus, comprises 406 boys in Years 7 and 8 where they make the transition from primary to secondary education in an environment designed with their needs in mind.

We believe that education can create extraordinary possibilities in the lives of young people and the communities in which they live. We engage talented people and want them to create possibilities for themselves and for others. Teaching and learning at Melbourne Grammar School strikes a balance between the best of traditional approaches and contemporary practice. We are focused on growth and active participation, and our work is supported by expert and dedicated teachers, outstanding resources and learning spaces purpose-built for young learners.

To learn more about what it’s like working at Melbourne Grammar School, please click here to discover what our staff have to say.

Click here for the job description.

Applications close: Sunday 22 November 2026

Melbourne Grammar School reserves the right to interview and appoint prior to the closing date.

Applicants should familiarise themselves with Melbourne Grammar Schools Child Safety policies and procedures and the values available on our website.

For enquiries, please contact the Human Resources Team via [e-mail]