Multitasker Office Admin & Invoicing Specialist

Paragon Services Nsw Pty Ltd; Sydney; Hybrid; AUD 90,000 - 100,000; Full time

Benefits offered by this job

Remuneration

Health program

Hybrid work

Team events

Travel discounts

Job summary

Objective, a leading SaaS provider, is seeking an Accounts Payable Officer to own the end‑to‑end AP process for a multi‑entity environment. The role is permanent, full‑time and based in Sydney with a hybrid option (Bankstown or North Sydney).

You will manage supplier relationships, month‑end close, payment runs and support the Oracle NetSuite implementation while maintaining accurate AP records across currencies.

Qualifications

• Commercial experience in accounts payable within a high‑volume, multi‑entity environment.
• Hands‑on Oracle NetSuite experience across accounts payable, purchase orders and approval workflows.
• Experience with three‑way matching, PO‑based procurement and GL coding.
• Understanding accruals and month‑end cut‑off.
• Experience managing payment runs across multiple entities and currencies.
• Confidence to investigate discrepancies and resolve issues.
• Intermediate Excel skills and high data integrity.

Responsibilities

• Process supplier invoices accurately within agreed turnaround times.
• Perform three‑way matching of POs, receipts and invoices.
• Support PO creation, approvals and invoice workflows.
• Run regular payments across multiple entities and currencies.
• Load payments to banking platforms and issue remittance advices.
• Maintain supplier master data and verify bank details.
• Respond to supplier and budget owner inquiries promptly and professionally.
• Reconcile supplier statements and resolve discrepancies.
• Support month‑end close with accurate cut‑offs and accruals.
• Provide documentation for audits and support NetSuite testing.

Skills

Accounts payable

Multi-entity accounting

Vendor management

Supplier communication

Attention to detail

Tools

Oracle NetSuite

Excel

Job description

Objective is a leading developer of SaaS solutions for government organisations across Australia, New Zealand and the United Kingdom. With over 400 employees, Objective creates information and process governance solutions that are effortless to use and enable organisations to confidently advance their digital transformation.

About the role

Accounts Payable Officer – Permanent, full‑time position. The role is based in Sydney with the option for hybrid working (remote and on site at Bankstown or North Sydney).

Reporting to the Finance Manager, you will own the end‑to‑end process for the accounts payable function across a multi‑entity, multi‑currency environment. You will manage supplier relationships, month‑end close, payment runs, and support the ongoing Oracle NetSuite implementation.

Key responsibilities

• Process supplier invoices accurately and within agreed turnaround times.
• Complete three‑way matching between purchase orders, receipts and invoices.
• Support purchase order creation, approvals and invoice workflows.
• Run regular payments across multiple entities and currencies, including urgent and off‑cycle payments.
• Load payments to banking platforms and issue remittance advice to suppliers.
• Maintain supplier master data, including bank detail changes and verification checks.
• Respond to supplier and budget owner queries promptly and professionally.
• Reconcile supplier statements and resolve invoice discrepancies.
• Monitor the accounts payable inbox and ageing daily, prioritising work to prevent overdue invoices.
• Support month‑end close through accurate cut‑off, accruals, ageing and open‑item reporting.
• Provide documentation for audit requests.
• Support Oracle NetSuite testing and process documentation.
• Help improve purchase order, matching and approval workflows.

Qualifications

• Commercial experience of accounts payable in a high‑volume, multi‑entity environment.
• Hands‑on Oracle NetSuite experience across accounts payable, purchase orders and approval workflows.
• Strong experience with three‑way matching, purchase order‑based procurement and GL coding.
• Working understanding of accruals and month‑end cut‑off.
• Experience managing payment runs across multiple entities and currencies.
• Confidence to investigate discrepancies and take ownership through to resolution.
• Intermediate Excel skills and the ability to work accurately with high volumes of data.
• Strong communication skills and confidence to work with suppliers, budget owners and senior stakeholders.
• High attention to detail, sound judgement and ability to prioritise competing deadlines independently.
• Experience supporting an ERP implementation or finance systems transformation is highly regarded.

Benefits and perks

• Competitive remuneration package (example ranges: $90,000 – $100,000 + Super).
• First class health and well‑being program including on‑site gym, annual vaccinations, yoga, meditation and breakfast/lunch provided 5 days a week.
• Hybrid working options with on‑site parking available at Bankstown.
• Friendly working environment with Friday afternoon onsite gatherings, monthly celebrations and recognition programmes.
• Discounted travel for you, your friends and family plus birthday leave and additional benefits.

Location and contract details

Location: Sydney (North Sydney office or Bankstown). Hybrid working available.

Contract type: Permanent, full‑time.

Eligibility and diversity

We are an equal opportunity employer. We do not discriminate based on any protected characteristics or on any other basis prohibited by applicable laws in the regions where we operate.

Eligibility: Must be a citizen of Australia, a permanent resident or have legal rights to work in Australia.

Other important information

We may use artificial intelligence (AI) tools to support parts of the recruitment process. Final hiring decisions are made by humans.

We support a diverse, inclusive and respectful workplace. We welcome applicants from all backgrounds, including Aboriginal and/or Torres Strait Islander peoples, people with a disability and people from the LGBTQIA+ community.

How to contact us

For any reasonable adjustments or to discuss further details, please reach out to the Talent Team for a confidential conversation.