Mining Contracts Administrator — Growth & Tender Support

Ora Banda Mining Ltd; Western Australia; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Employee share scheme

Professional development

5 weeks annual leave for site-based

Quarterly bonus program for site-based

Gender neutral paid parental leave

Discounted health insurance

Salary sacrificing - novated lease /

FIFO parking

Job summary

Ora Banda Mining Ltd is seeking a Contracts Administrator to support procurement, contract registers and compliance across mining operations in Western Australia. You will draft contracts, manage variations, process purchase orders and assist tender processes while liaising with site operations and finance teams.

The successful candidate will have 3+ years in contracts or commercial administration within mining or heavy industry, strong document management, and proficiency in MS Office.

Qualifications

• 3+ years' experience in contracts, procurement or commercial administration within mining, resources, construction or heavy industry.
• Experience maintaining contract records, registers and supporting documentation.
• Experience processing purchase orders, invoices or payment claims within an ERP system (Pronto experience advantageous).
• Strong administrative and document management skills with high attention to detail.
• Well-developed organisational and time management skills, able to juggle multiple priorities.
• Strong written and verbal communication skills.
• Intermediate to advanced Microsoft Office skills (Word and Excel).
• Familiarity with M-Files or similar document management systems.
• Understanding of Australian Standard contracts and contract administration processes.
• Willingness to undertake occasional site travel.

Responsibilities

• Maintain contract registers, records and key dates across M-Files and other systems
• Prepare draft contracts, variations, extensions and notices for approval
• Process purchase requisitions/orders and review payment claims in Pronto
• Support tender processes, including RFQ/RFT preparation and submission collation
• Coordinate contractor compliance documentation and due diligence checks
• Prepare reports on contract status and compliance obligations
• Liaise with site operations, finance, project teams and contractors
• Provide administrative support to the Contracts and Legal teams

Skills

Contract management

Procurement

Administrative support

ERP system experience

Pronto familiarity

MS Office (Word/Excel)

M-Files experience

Contract administration

Attention to detail

Site travel

Tools

Pronto ERP

M-Files

Microsoft Office

Job description

Ora Banda Mining Ltd is seeking a Contracts Administrator to support procurement, contract registers and compliance across mining operations in Western Australia. You will draft contracts, manage variations, process purchase orders and assist tender processes while liaising with site operations and finance teams.

The successful candidate will have 3+ years in contracts or commercial administration within mining or heavy industry, strong document management, and proficiency in MS Office.