Mining Administrator

Foxleigh Mining; Middlemount; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

7/7 roster

Competitive salary and site allowances

Culture of care and teamwork

Job summary

Foxleigh Mine is seeking a proactive Mining Administrator to join our Production team. You will manage production records, handle data entry, coordinate scheduling, and support audits and compliance.

Reporting to the Mining Superintendent, you will liaise across departments to align production plans and ensure smooth operations on a 7/7 roster. Strong organisational skills and safety mindset are essential.

Qualifications

• Previous administrative experience in mining, construction, or high-volume operations.
• Proficiency with Microsoft Office Suite (Excel/Word/Outlook).
• Experience with production or maintenance systems (Pulse or similar).
• Excellent communication skills and ability to work independently or in a team.
• Commitment to safety, accuracy and continuous improvement.

Responsibilities

• Maintain accurate production records and assist with daily/weekly/monthly reports.
• Enter data timely and accurately into production systems.
• Support scheduling, timesheet collation and leave tracking for crews.
• Coordinate personnel logistics including accommodation and uniforms.
• Handle administrative requirements for shift coverage and toolbox meetings.
• Manage document control for procedures, SWIs and compliance records.
• Assist with audits, inspections and compliance documentation.
• Liaise across departments to align production plans and needs.
• Assist with meeting coordination, presentations and reporting docs.
• Undertake ad hoc admin tasks to support the Production team.

Skills

Organisational skills

Attention to detail

Communication

Teamwork

Process improvement

Tools

Excel

Word

Outlook

Pulse

Job description

Foxleigh Mine is located 15km south of Middlemount and approx. 275km northwest of Rockhampton. The mine is in its 25th year of operation producing premium PCI metallurgical coal for use in steel manufacturing. At Foxleigh we take great pride in achieving our objectives and for us wining is the combination of care and results.

About the role:

We’re seeking a proactive and highly organised Mining Administrator to join our Production team. Reporting to the Mining Superintendent, you’ll play a key role in ensuring smooth day-to-day operations through accurate data management, effective communication, and seamless coordination of production-related administration.

In this role, you’ll be responsible for:

• Maintaining accurate production records and assisting with daily, weekly, and monthly reports.
• Ensuring timely and accurate data entry into production systems
• Supporting scheduling, timesheet collation, and leave tracking for production crews.
• Managing personnel logistics, including accommodation and uniform coordination.
• Coordinating administrative requirements for shift coverage, toolbox meetings, and internal communications.
• Managing document control for procedures, SWIs, and compliance records.
• Providing administrative support for audits, inspections, and compliance documentation.
• Liaising across departments to align production plans and operational needs.
• Assisting with meeting coordination, presentation preparation, and reporting documentation.
• Undertaking adhoc administrative tasks that support the Production team.

About you:

You’ll bring strong organisational skills, attention to detail, and a solutions-focused mindset. You’ll be comfortable working in a fast-paced environment, balancing competing priorities, and building positive relationships across departments. Ideally, you’re also focused on finding better ways to do things and improving admin processes to enhance efficiency and communication across site.

Ideally, you will have:

• Previous administrative experience, ideally within mining, construction, or another high-volume operational setting.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Experience with production or maintenance systems (Pulse or similar).
• Excellent communication skills and the ability to work both independently and within a team.
• A commitment to safety, accuracy, and continuous improvement.

Why Foxleigh?

At Foxleigh, we invest in our people and culture. You’ll join a supportive, close-knit team where initiative is valued, ideas are heard, and your contribution makes a visible impact.

We offer:

• 7/7 Roster
• Competitive salary and site allowances.
• A strong culture built on care, teamwork, and results.