Merchandise Administration Assistant/Buying Administration Assistant @ Best and Less

Hatch; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

Best & Less is seeking a Merchandise Administration Assistant to support the end-to-end product lifecycle. You will work closely with Buyers, Suppliers, Stores, and our Distribution Centre to ensure the right products are delivered to the right stores on time.

The role focuses on stock replenishment, data accuracy, and reporting, with opportunities to develop in Merchandise, Buying, or Planning within a fast-paced fashion retail environment.

Qualifications

• Previous administration experience, ideally within Retail, Merchandise, Buying, Planning, or Supply Chain.
• Strong analytical and numerical skills.
• Excellent attention to detail and accuracy.
• Strong organisational and time management skills.
• Ability to manage competing priorities and meet deadlines.
• Strong written and verbal communication skills.
• A collaborative approach and ability to build strong stakeholder relationships.
• A passion for fashion, product, and retail trends.
• Merchandise Administration Assistant, Buying Administration, Allocation, or Planning experience.
• Exposure to stock management or inventory systems.
• Experience using PLM or merchandise planning systems.
• Understanding of fashion and apparel retail.

Responsibilities

• Managing stock replenishment and product allocations across our store network.
• Raising purchase orders and ensuring product information is accurate and up to date.
• Assisting with sales, stock, and trade reporting to support business decisions.
• Monitoring stock availability and communicating any issues, risks, or opportunities.
• Supporting Buyers with analysis, administration, and product-related reporting.
• Coordinating product samples for reviews, marketing activities, and photoshoots.
• Assisting with Critical Path management to ensure key milestones are achieved.
• Liaising with suppliers and internal stakeholders to support product delivery.
• Maintaining product information in merchandise and PLM systems.
• Supporting range reviews, product presentations, and seasonal planning activities.

Skills

Stock management

Data analysis

Organisational skills

Communication

Education

Retail/merchandising administration experience

Tools

PLM systems

Job description

Merchandise Administration Assistant/Buying Administration Assistant

We're looking for a highly organised and detail-oriented Merchandise Administration Assistant/ Buying Administration Assistant to join our Merchandise team at Best & Less.

This is an exciting opportunity for someone who is passionate about fashion, loves working with data and reporting, and is looking to build a career in Merchandise, Buying, or Planning.

Working closely with Buyers, Suppliers, Stores, and our Distribution Centre, you'll play a critical role in supporting the end-to-end product lifecycle, helping ensure the right products are delivered to the right stores at the right time.

About You

You're highly organised, proactive, and thrive in a fast-paced retail environment. You have a genuine passion for fashion and product, love analysing information, and enjoy bringing structure and accuracy to everything you do.

You have strong attention to detail, enjoy building relationships with others, and can confidently manage multiple priorities while meeting deadlines. Most importantly, you're eager to learn and excited to grow your career within Merchandise.

Your Day Will Consist Of

• Managing stock replenishment and product allocations across our store network
• Raising purchase orders and ensuring product information is accurate and up to date
• Assisting with sales, stock, and trade reporting to support business decisions
• Monitoring stock availability and communicating any issues, risks, or opportunities
• Supporting Buyers with analysis, administration, and product-related reporting
• Coordinating product samples for reviews, marketing activities, and photoshoots
• Assisting with Critical Path management to ensure key milestones are achieved
• Liaising with suppliers and internal stakeholders to support product delivery
• Maintaining product information in merchandise and PLM systems
• Supporting range reviews, product presentations, and seasonal planning activities

You Will Have

Experience & Skills

• Previous administration experience, ideally within Retail, Merchandise, Buying, Planning, or Supply Chain
• Strong analytical and numerical skills
• Excellent attention to detail and accuracy
• Strong organisational and time management skills
• Ability to manage competing priorities and meet deadlines
• Strong written and verbal communication skills
• A collaborative approach and ability to build strong stakeholder relationships
• A passion for fashion, product, and retail trends
• Retail Support Office or store-based retail experience
• Merchandise Administration Assistant, Buying Administration, Allocation, or Planning experience
• Exposure to stock management or inventory systems
• Experience using PLM or merchandise planning systems
• Understanding of fashion and apparel retail

Why Work With Us?

• Learn from experienced Merchandise and Buying professionals
• Clear career pathways into Buying, Planning, and broader Retail Support Office opportunities
• A supportive and collaborative team environment
• Access to Sonder Employee Assistance Program
• Ongoing learning, development, and mentoring opportunities
• Work for an iconic Australian retail brand with a strong people-first culture

At Best & Less, we're passionate about helping Australian families get more for less. If you're passionate about fashion, love working with numbers, and are ready to build a career in Merchandise, we'd love to hear from you.

Key Responsibilities

• Assisting with reporting

A Final Note: This is a role with Best and Less not with Hatch.