Medical Workforce Administrator

St Vincent's Health Australia Limited; Melbourne; Hybrid; AUD 67,000 - 74,000; Full time

Benefits offered by this job

Salary packaging

WFH options

Accrued Day Off (monthly)

Fitness Passport

Located in Fitzroy

Close to Parliament Station

Cultural Diversity programs

Conversation avec patients/cultural-l

Counselling services

Job summary

St Vincent's Health Australia Limited is seeking a proactive MWU Administrator in Melbourne to support the Medical Workforce Unit with rostering, data entry, invoicing and email/phone queries.

You'll work closely with Clinical Advisors, assist with credentialing, master rosters and CME expansion, and enjoy flexible working arrangements, including WFH, within a friendly, professional team.

Qualifications

• Relevant tertiary qualification in related field (Health/HR/Business Admin) preferred.
• Ability to multi-task and work under time pressure.
• Experience using e-rostering systems and rostering practices.
• Excellent communication with medical staff and timely responsiveness.
• Proficiency in Microsoft Office applications.

Responsibilities

• Provide administrative support to MWU with data entry and document handling.
• Process invoices and manage MWU emails and phone queries.
• Input clinical rosters and payroll information.
• Assist with credentialing and CME expansion initiatives.

Skills

Multi-tasking

Time management

Rostering

Liaison with medical staff

Customer service

Organized

Independent work

MS Office

Education

Tertiary qualification in Health/HR/Business Administration

Tools

e-rostering systems

Job description

Description

• Exciting and challenging opportunity
• Friendly and dynamic team
• Fixed-term opportunity – open to Full time and Part time

About the Role

We are seeking a motivated individual who is excited to bring new ideas to the Medical Workforce provision, with a passion to achieve success, to foster the continued development and evolution of the Medical Workforce Unit (MWU).

Our MWU Administrators team provides administrative support and oversees tasks including accurate data entry, processing invoices, maintaining and triaging MWU email and phone queries, input of clinical rosters and payroll information. As one of our MWU Administrators, you would actively contribute and identify opportunities for continuous improvement, growth and development of the MWU.

Our Administrators work closely with our Clinical Advisors and their direct line report is to the Operational Manager.

Our MWU is expanding with additional responsibilities related to Junior Medical Staff and inclusion of Senior Medical Staff components including Credentialing and Continuous Medical Education. This will enable MWU to provide an inclusive and efficient service to all medical staff.

This provides opportunities for professional development in areas such as:

• Recruitment
• Secondment agreement management
• Master Roster development
• Credentialing

Classifications for this position will range from HS2 - HS21 ($66,768 - $73,811 pro rata per annum) + salary sacrifice and excluding super

Your Contribution

• Relevant tertiary Qualification in Related field - Health, Human Resource Management, Business Administration would be advantageous
• Demonstrated ability to multi-task and manage well in time-pressure situations
• Experience using e-rostering systems and the application of rostering practices
• Ability to liaise and work in a calm, clear and concise manner with medical staff and respond to related enquiries in a timely manner
• Exceptional sense of customer service
• Highly organized and flexible work ethic, with high attention to detail, with the ability to work independently
• Proficiency in Microsoft Office – Outlook, Teams, Word, Excel and Sharepoint

What we Offer

• Salary Packaging – Increase your take home pay!
• Culture of Continuous Improvement
• Flexible working arrangements including WFH
• A healthy work/life balance encouraged. Full-time employment comes with a monthly Accrued Day Off (additional day off per month!)
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Located in Fitzroy with CBD and Gertrude St at our doorstep
• Available Trams for our Fitzroy Campus – 11, 12, 109, 86, 96
• Fitzroy Main building only 500m from Parliament Station
• SVHM Cultural Diversity programs, offering staff support and education
• Talk to me application - facilitate better conversations with patients and residents of culturally and linguistically diverse backgrounds
• Confidential, solutions-focused employee counselling

Medical Workforce Unit

The Medical Workforce Unit (MWU) is within the Chief Medical Officer Directorate and is a high functioning team providing all facets of medical workforce planning and management. This includes recruitment and allocation of medical staff, rostering support and consultation to clinical units, credentialing, ongoing management and support, and communication with our internal and external stakeholders in all medical workforce operations.

In working closely with other departments (People and Talent Services, Payroll and Systems), clinical units and external agencies (PMCV, DoH, DHA, VHIA), MWU effectively provides an inclusive service for all medical staff within SVHM.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides an extensive range of adult clinical services across our Fitzroy, Kew and Truganina sites.

We warmly encourage applications from talented people of all backgrounds, including those who identify as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse individuals, LGBTQIA+, and people of all ages, cultures, and identities. Our mission is to create an environment that reflects and supports the rich diversity of the community we serve.

Together, we celebrate our values of Compassion, Justice, Integrity and Excellence, making SVHM a unique, safe and welcoming place to work.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Closing Date:

10 December 2026 11:59pm