Medical Workforce Administrator

St Vincent's Hospital Melbourne; Melbourne; Hybrid; AUD 67,000 - 74,000; Full time

Benefits offered by this job

Salary packaging

Flexible WFH

Accrued Day Off

Fitness Passport

Development opportunities

Job summary

St Vincent's Health Australia Limited in Melbourne is seeking an MWU Administrator to support the Medical Workforce Unit with data entry, rostering, invoicing and payroll input. You will work with Clinical Advisors and the Operational Manager to ensure smooth workflows and ongoing development of MWU, including credentialing and CME milestones.

This fixed-term role offers hybrid working arrangements, professional development, and opportunities to contribute to a compassionate, diverse health

Qualifications

• Tertiary qualification in health or admin field is advantageous.
• Ability to multi-task under time pressure.
• Experience with rostering systems and rostering practices.
• Clear communication with medical staff and timely inquiries.
• Strong customer service orientation.
• Highly organized with attention to detail; able to work independently.
• Proficiency in Microsoft Office (Outlook, Teams, Word, Excel, SharePoint).

Responsibilities

• Accurate data entry for MWU administrative tasks.
• Process invoices and manage related paperwork.
• Triage MWU email and phone queries promptly.
• Input clinical rosters and payroll data.
• Identify opportunities for continuous improvement.
• Collaborate with Clinical Advisors and Operational Manager.

Skills

Health admin

Multi-tasking

Rostering systems

Medical liaison

Customer service

Organizational skills

MS Office

Education

Health admin degree

HR management

Business admin

Tools

Outlook

Teams

Word

Excel

SharePoint

Job description

Job Description

Exciting and challenging opportunity. Friendly and dynamic team. Fixed-term opportunity – open to Full time and Part time.

About the Role

We are seeking a motivated individual who is excited to bring new ideas to the Medical Workforce provision, with a passion to achieve success, to foster the continued development and evolution of the Medical Workforce Unit (MWU). Our MWU Administrators team provides administrative support and oversees tasks including accurate data entry, processing invoices, maintaining and triaging MWU email and phone queries, input of clinical rosters and payroll information. As one of our MWU Administrators, you would actively contribute and identify opportunities for continuous improvement, growth and development of the MWU. Our Administrators work closely with our Clinical Advisors and their direct line report is to the Operational Manager. Our MWU is expanding with additional responsibilities related to Junior Medical Staff and inclusion of Senior Medical Staff components including Credentialing and Continuous Medical Education. This will enable MWU to provide an inclusive and efficient service to all medical staff. This provides opportunities for professional development in areas such as: Recruitment, Secondment agreement management, Master Roster development, Credentialing.

Classifications for this position will range from HS2 - HS21 ($66,768 - $73,811 pro rata per annum) + salary sacrifice and excluding super.

Relevant Skills & Experience

• Relevant tertiary Qualification in Related field – Health, Human Resource Management, Business Administration would be advantageous
• Demonstrated ability to multi-task and manage well in time-pressure situations
• Experience using e-rostering systems and the application of rostering practices
• Ability to liaise and work in a calm, clear and concise manner with medical staff and respond to related enquiries in a timely manner
• Exceptional sense of customer service
• Highly organized and flexible work ethic, with high attention to detail, with the ability to work independently
• Proficiency in Microsoft Office – Outlook, Teams, Word, Excel and Sharepoint

What we Offer

• Salary Packaging – Increase your take home pay!
• Culture of Continuous Improvement
• Flexible working arrangements including WFH
• A healthy work/life balance encouraged.
• Full-time employment comes with a monthly Accrued Day Off (additional day off per month!)
• Ability to join Fitness Passport - Your pass to an extensive choice of fitness facilities
• Located in Fitzroy with CBD and Gertrude St at our doorstep
• Available Trams for our Fitzroy Campus – 11, 12, 109, 86, 96
• Fitzroy Main building only 500m from Parliament Station
• SVHM Cultural Diversity programs, offering staff support and education
• Talk to me application - facilitate better conversations with patients and residents of culturally and linguistically diverse backgrounds
• Confidential, solutions-focused employee counselling

Medical Workforce Unit

The Medical Workforce Unit (MWU) is within the Chief Medical Officer Directorate and is a high functioning team providing all facets of medical workforce planning and management. This includes recruitment and allocation of medical staff, rostering support and consultation to clinical units, credentialing, ongoing management and support, and communication with our internal and external stakeholders in all medical workforce operations. In working closely with other departments (People and Talent Services, Payroll and Systems), clinical units and external agencies (PMCV, DoH, DHA, VHIA), MWU effectively provides an inclusive service for all medical staff within SVHM.

Working at St Vincent’s

St Vincent’s Hospital Melbourne (SVHM) is a leading teaching, research and tertiary health service. SVHM provides an extensive range of adult clinical services across our Fitzroy, Kew and Truganina sites. We warmly encourage applications from talented people of all backgrounds, including those who identify as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse individuals, LGBTQIA+, and people of all ages, cultures, and identities. Our mission is to create an environment that reflects and supports the rich diversity of the community we serve. Together, we celebrate our values of Compassion, Justice, Integrity and Excellence, making SVHM a unique, safe and welcoming place to work.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.

Closing Date: 10 December 2026 11:59pm

Reconciliation Action Plan

At St Vincent's we acknowledge the importance of creating a work environment that is welcoming, safe, equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes, we encourage applications from Aboriginal and Torres Strait Islander Peoples. For further information, visit https://www.svha.org.au/about-us/reconciliation or get in contact at [e-mail]