Coordinator - Junior Medical Staff

Western Health Australia; Melbourne; On-site; AUD 72,000 - 88,000; Part time

Benefits offered by this job

Superannuation

Salary packaging

Job summary

Western Health in Melbourne is seeking a part-time Workforce Coordinator to oversee JMS rostering across multiple campuses. The role focuses on staff movements, leave coverage, and accurate records, with recruitment and onboarding responsibilities.

The ideal candidate will have strong Excel and systems skills, team leadership experience, and a collaborative approach in a fast-paced hospital environment. This fixed-term role aligns with the expansion at Footscray Hospital.

Qualifications

• Exceptional organisation and time management is essential.
• Quick learner with a positive, energetic attitude and collaborative approach.
• Able to work in fast-paced, high-accountability environments.
• Team leader or supervisory experience (or strong customer service leadership).
• Strong Excel and systems skills, with ability to adapt to new platforms.
• Clear, professional communication and ability to build relationships across diverse teams.
• Experience with hospital rostering systems, SAP, or recruitment activities is a plus.

Responsibilities

• Coordinate and oversee daily workforce operations for Junior Medical Staff (JMS) across multiple campuses.
• Balance staff movements, leave and coverage to ensure safe and effective service delivery.
• Maintain accurate rostering, timesheets and staffing records.
• Coordinate JMS recruitment, selection and onboarding.
• Support process improvement, consistency and fairness in rostering and workforce management.
• Collaborate with clinical leaders and hospital management to support service delivery and staff wellbeing.

Skills

Organisation

Time management

Excel skills

Communication

Team leadership

Adaptability

Tools

SAP

HRIS

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: 9156

• Employment Type: Part-Time (30.4 hours/fortnight), Fixed Term (until November 2027)
• Salary: Admin Grade 3 (from $80K p/a pro-rata) + Superannuation + Salary Packaging

About the role:

Fixed-term, job share role, 2 days per week at 15.2 hours per week from November 2026 to November 2027. Days of work: ideally Mondays and Wednesdays.

What You’ll Do:

• Coordinate and oversee daily workforce operations for Junior Medical Staff (JMS) across multiple campuses.
• Balance staff movements, leave and coverage to ensure safe and effective service delivery.
• Maintain accurate and timely records of rostering, timesheets and staffing updates.
• Coordinate JMS recruitment, selection and onboarding.
• Support process improvement, consistency and fairness in rostering and workforce management.
• Work closely with clinical leaders and hospital management to support both service delivery and staff wellbeing.

What We’re Looking For:

• Exceptional organisation and time management.
• Being a quick learner with a positive, energetic personality who fits well in a collaborative team culture.
• Working in fast-paced, demanding environments where accountability is high.
• Team leader or supervisory experience (or demanding customer service environments).
• Strong Excel and systems skills, with the ability to adapt quickly to new platforms.
• Confidence in maintaining documents or internal records with a strong attention to detail.
• Clear, professional communication skills and the ability to build strong relationships across diverse teams.

Experience with hospital rostering systems, SAP, or recruitment activities such as interviewing and credentialing will be viewed favourably, but is not essential.

Why This Role Matters:

• You’ll play a critical role in making sure our hospitals are safely and effectively staffed each day.
• You’ll contribute to an energised and supportive team culture, directly impacting the experience of doctors and the patients we serve.
• With the new Footscray Hospital opening in early 2026, you’ll join us at an exciting time of growth and transformation.

About the Department:

The Medical Workforce Unit (MWU) supports over 2,000 doctors across our service. We provide both strategic direction and operational expertise in medical workforce planning, recruitment, credentialing, contracting, rostering and onboarding. You’ll be part of a dynamic team that works closely with hospital leadership and clinical departments to ensure the best possible workforce outcomes for Melbourne’s West.

Western Health is the leading healthcare provider in Melbourne’s West - one of Australia’s fastest-growing and most culturally and socioeconomically diverse regions.

More than 13,000 employees help deliver a comprehensive range of services across our hospitals, community, correctional, and home-based settings. These services include acute tertiary care, emergency and intensive care, medical and surgical specialties, mental health and wellbeing, subacute care, ambulatory care, primary care, home-based services, and residential aged care.

We are committed to driving innovation and sustainability that improves health outcomes for our community. With specialties spanning oncology, renal care, mental health, women’s health and maternity, chronic disease management, geriatrics, and cardiology, Western Health is recognised for its expertise in managing complex and chronic conditions through integrated, patient-centred care.

We foster a collaborative and inclusive culture where you can make a meaningful impact. We support our staff to keep learning and growing through a diverse range of education programs, partnerships with universities in medical research and professional development opportunities.

Whyjoinus?

Compensation and Benefits

• Competitive salaries, flexible work options, and wellbeing programs.
• Scholarships and grants to support ongoing learning.

Learning and Development

• Access personalised pathways through the Western Health Learning Academy.
• Opportunities for postgraduate study, clinical education, and mentorship.

Community Impact and Inclusion

• Make a difference through compassionate care in a diverse, inclusive workforce.
• Contribute to community wellbeing initiatives and healthcare research.

Organisational Culture and Environment

• Work in a collaborative, innovative team focused on continuous improvement and excellence.

Ready tomake animpact?

Western Health is an equal opportunity employer. We welcome applications from people of all genders, Aboriginal and Torres Strait Islander peoples, people with disability, people from culturally and linguistically diverse backgrounds, and people with lived experience that strengthens their ability to do this work.

Western Health is committed to providing a safe environment for the children and young people who are involved in our services,sitesand operations. We follow and abide by all legislative requirements to keep children and young people safe.

All appointments are made subject to a satisfactory Police Record Check, anImmunisationStatus Clearance and a Working with Children Check (if applicable).

Western Health is committed to the psychosocial safety of all applicants and employees.

Western Health does not accept unsolicited resumes/applications from recruitment agencies.

Applications close Monday 23 November 2026 at 11.59pm