Medical Secretary - HC - Practice Support

Colonial Group; Australia; On-site; AUD 55,000 - 70,000; Full time

Benefits offered by this job

Purchase additional annual leave

12 weeks paid parental leave

Connected, collaborative team

Innovative healthcare provider

Job summary

Advara HeartCare in Australia is seeking a Medical Secretary to deliver quality patient care support across cardiovascular clinics. You’ll coordinate specialist schedules, manage bookings and clinics, and provide a personal assistant service to the specialists, enabling smooth clinic operations.

Ideal candidates bring at least 2 years in medical secretary roles, strong medical and cardiology terminology, experience with Healthtrack, excellent organisation, and strong communication.

Qualifications

• A minimum of 2 years experience in a medical secretary role including coordinating a specialist’s schedule, bookings and clinics and providing a PA service to the specialists
• Strong medical terminology and cardiology terminology (desirable)
• Competent in the use of medical management software (we use Healthtrack)
• Highly organised, able to multitask, prioritise and work under pressure
• High level written and verbal communication skills
• Liaising effectively with all stakeholders including hospital and health care providers
• Good attention to detail and well-developed computer literacy
• Issuing patient invoices and receipts, patient quotes, attending to account enquiries, billing Medicare, DVA and health funds
• Must hold a current Australian driver’s license.

Responsibilities

• Provide quality care to patients with a wide range of cardiovascular conditions.
• Coordinate a specialist’s schedule, bookings and clinics and provide a PA service to the specialists.
• Travel between Advara HeartCare sites may be required and provide short‑term administrative relief at other practices.

Skills

Medical terminology

Cardiology terminology

Health management software

Organised

Written & verbal communication

Stakeholder liaison

Computer literacy

Billing & invoicing

Driver's license

Tools

Healthtrack

Job description

Our Best Starts with You

Want to improve Australia’s heart health? Our team is our impact and our future. Join something special at Advara HeartCare.

At Advara HeartCare, we’re building something important. Something special.

For more than 20 years, our Australian-owned business has developed a proud reputation based on quality outcomes and patient care. We’re the largest cardiology provider in Australia, with more than 90 centres and 100 doctors. Now, we’re shaping a future where world-class care is the standard of care.

We can’t achieve this without our incredible people. That’s why we’re creating a workplace and culture where you can truly thrive.

Your impact, with us

As our highly valued Medical Secretary, you’ll use your skills and expertise to provide quality care to patients with a wide range of cardiovascular conditions.

Your clinic days will be at Hollywood Consulting Centre but your administrative working days may be at any of our other locations. Some travel between our Advara HeartCare sites may be required, and you may also be asked to provide short-term administrative relief at other practices, contributing to our ongoing commitment to excellence in healthcare delivery.

What you’ll bring

To succeed in this role, you will have:

• A minimum of 2 years experience in a medical secretary role including coordinating a specialist’s schedule, bookings and clinics and providing a PA service to the specialists


• Strong medical terminology and cardiology terminology (desirable)


• Competent in the use of medical management software (we use Healthtrack)


• Highly organised, able to multitask, prioritise and work under pressure


• High level written and verbal communication skills


• Liaising effectively with all stakeholders including hospital and health care providers


• Good attention to detail and well-developed computer literacy


• Issuing patient invoices and receipts, patient quotes, attending to account enquiries, billing Medicare, DVA and health funds


• Must hold a current Australian driver’s license.

We would also love you to have:

• A mindset of collaboration and continual learning. You will seize opportunities to expand your skills and expertise, and you’ll be willing to share your knowledge and experience to help our company and people thrive.

Why Advara HeartCare

We’re a values-driven organisation where every person matters. Because whatever your role here, you are our impact and you are our future.

At Advara HeartCare, we care, we work together, we advance, and we deliver. When you join us, you’ll discover meaningful work, a welcoming and supportive team culture, and the opportunity to help shape our journey to something that’s even better.

Here are some of the things we hope you’ll love about working with us:

• Your impact, with us.

At Advara HeartCare, you’ll use your skills to achieve better quality outcomes, deeper care and a bigger impact with an organisation that’s leading the way.

• Your growth, with us.

Develop new knowledge and skills at the cutting edge of our industry, and progress your career in a fast-growing company that’s dedicated to what you do best.

• Your voice, with us.

When you join our team, you’ll be valued and heard. Truly. We’re listening to and investing in our people more than ever before, which means you get to shape our future while building yours. Because that’s how we will all thrive.

You’ll also enjoy a range of other benefits:

• Purchase additional annual leave as part of our annual leave scheme


• Range of benefits such as 12 weeks paid parental leave


• Work with a connected, collaborative team


• The opportunity to work for one of the most influential healthcare providers pioneering the way forward in innovation for treatments of heart disease.

Ready to shape our future while building yours?

Join Advara HeartCare and achieve more than you ever thought possible.

Advara HeartCare is an Equal Opportunity Employer that values the diversity of its people. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability.