Medical Office Coordinator & Financial Admin

Possum House; Warrnambool; On-site; AUD 55,000 - 75,000; Full time

Job summary

Possum House in Warrnambool requires a key support role overseeing day-to-day office operations, combining administration, financial management, staff support and office coordination. The medical administration officer will be the first point of contact for staff and visitors and will help ensure smooth workflows.

You will handle invoices in QuickBooks, assist payroll submissions, manage filing, data reporting in Excel, and support communications.

Qualifications

• Strong proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Experience with QuickBooks or similar accounting software.
• Excellent organisational skills and ability to prioritise tasks.
• Strong written and verbal communication; able to work independently and with a team.

Responsibilities

• Serve as the first point of contact for staff and visitors, providing assistance and direction as needed.
• Manage and organise the daily operations of the office, ensuring smooth workflow.
• Handle incoming and outgoing mail, packages, and deliveries.
• Responsible for managing phone calls and online enquiries.
• Process and track invoices, ensuring accurate entry into the accounting system (QuickBooks).
• Assist in coding and reconciling transactions in QuickBooks.
• Support payroll processing, including payroll submissions.
• Format, proofread, and prepare letters, reports, and other business correspondence.
• Maintain and organise digital and physical filing systems to ensure quick and easy access to important documents.

Skills

Microsoft Office

Excel

Word

Outlook

Payroll processing

Attention to detail

Communication skills

Independent worker

Team collaboration

Tools

QuickBooks

Job description

Possum House in Warrnambool requires a key support role overseeing day-to-day office operations, combining administration, financial management, staff support and office coordination. The medical administration officer will be the first point of contact for staff and visitors and will help ensure smooth workflows.

You will handle invoices in QuickBooks, assist payroll submissions, manage filing, data reporting in Excel, and support communications.