Medical Affairs Administrator | Part Time

Health and Aged Care Professionals; Sydney; Hybrid; AUD 34,000 - 48,000; Part time

Benefits offered by this job

Part-time hours: three days per week

Hybrid working: Tue/Thu in office, 1 W

Flexible to choose WFH day

Office in Macquarie Park 2113

Six-month contract with potential to 1

ASAP start

Job summary

Health and Aged Care Professionals Macquarie Park is seeking a meticulous Medical Affairs Administrator on a part-time basis. You will support the Medical Affairs team, coordinate events, manage agreements and payments, and handle day-to-day requests with diverse stakeholders.

The role offers hybrid work, three days per week from 9am-5pm, and a six-month contract with potential extension. ASAP start and office in Macquarie Park, NSW 2113.

Qualifications

• Experience in administrative roles with strong coordination duties.
• Attention to detail and ability to manage multiple requests.
• Clear communication with stakeholders and teams.
• Some experience in healthcare or pharmaceutical administration is helpful.

Responsibilities

• Coordinate medical event logistics including flights, venues and vendors.
• Prepare and send agreements to HCPs for signature and file documents.
• Raise purchase orders, process invoices and assist payments.
• Provide admin support for local and regional medical events.
• Organise catering, shipments and department logistics.
• Verify HCP details for CRM requests and follow up missing data.
• Triage Medical Information inquiries and coordinate with internal teams.
• Maintain SharePoint records and organize departmental files.

Skills

Administration

Coordination

Organisation

Communication

Medical terminology

Pharmaceutical administration

Tools

CRM systems

SharePoint

Job description

Medical Affairs Administrator | Part Time

Health and Aged Care Professionals – Macquarie Park NSW

Contract

Hybrid

• Part-time hours: three days per week, 9am to 5pm
• Hybrid working: Tuesdays and Thursdays in the office, with one day working from home
• Flexibility to choose your regular work-from-home day
• Offices located in Macquarie Park, 2113
• Six-month contract, with potential to extend depending on workload
• ASAP start

Benefits:

• Part-time hours: three days per week, 9am to 5pm
• Hybrid working: Tuesdays and Thursdays in the office, with one day working from home
• Flexibility to choose your regular work-from-home day
• Offices located in Macquarie Park, 2113
• Six-month contract, with potential to extend depending on workload
• ASAP start

About the opportunity:

A pharmaceutical company is seeking an organised administrator to support its Medical Affairs team. Working closely with the Medical Affairs Operations lead, you’ll help coordinate events, agreements, payments and day-to-day team requests. This role would suit someone who enjoys variety, works well with different stakeholders and keeps tasks moving during busy periods.

Responsibilities:

• Coordinate medical event logistics, including flights, venue bookings and vendor setup.
• Assist with preparing agreements, send them to HCPs for signature and upload completed documents.
• Raise purchase orders, process invoices and support payment administration.
• Provide administrative support for local and regional medical events.
• Arrange catering, coordinate shipments and assist with departmental logistics.
• Verify HCP details for CRM requests and follow up missing information or required actions.
• Triage local Medical Information enquiries and coordinate responses with the appropriate internal teams.
• Maintain accurate records and help organise departmental SharePoint files.
• Medical Information support involves coordinating enquiries and responses. You will not be expected to provide specialist medical advice.

Skills and experience:

• Previous administration experience or a role with a strong coordination component.
• Strong organisation, attention to detail and follow-through.
• Ability to prioritise competing requests and remain calm during busy periods.
• Clear communication and a friendly, helpful approach.
• Confidence learning systems and following established processes.
• Some understanding of medical terminology or experience supporting a healthcare team.
• Pharmaceutical administration experience would be helpful, but is not essential.

Culture:

You’ll join a friendly team with an approachable, relaxed working style and plenty happening day to day. The role suits someone who communicates openly, stays calm when requests come in from different people and takes care to follow things through. You’ll work closely with the Medical Affairs Operations lead, who will help you get familiar with the team’s systems and processes.