Master Scheduler

BAI Assets Pty Ltd; Sydney; On-site; AUD 90,000 - 130,000; Full time

Job summary

BAI Assets Pty Ltd is seeking a Project Master Scheduler to develop, maintain, and optimise the Integrated Master Schedule across the project lifecycle. You will ensure accurate plans, capture dependencies, and provide delivery teams with timely information.

You will coordinate with Project Managers, technical leads, and external vendors, prepare dashboards, risks, and status reports, and support governance and PMO standards.

Qualifications

• Proven experience as a Project Scheduler or similar role.
• Strong proficiency in scheduling tools (MS Project, Planner, JIRA).
• Solid understanding of project management methodologies (Agile, Waterfall, Hybrid).
• Ability to interpret complex project data and communicate insights effectively.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Experience working within PMO environments.
• Exposure to large-scale transformation, construction, engineering, or IT programs.
• Familiarity with risk management and dependency mapping.
• Certification such as PMI-SP, PMP, or PRINCE2.

Responsibilities

• Build and maintain the Integrated Master Schedule (IMS) using approved scheduling tools (e.g., MS Project, Planner, JIRA etc).
• Analyse schedule performance, identify variances, and recommend corrective actions.
• Coordinate with work stream leads to ensure task sequencing, dependencies, and resource allocations are accurate.
• Conduct schedule risk assessments and scenario modelling.
• Prepare schedule dashboards, critical path analysis, and milestone tracking reports.
• Support the Project Manager with project governance activities, including meeting preparation, minutes, and action tracking.
• Assist with project reporting, including status updates, RAID logs, and stakeholder communications.
• Help manage project documentation, version control, and compliance with PMO standards.
• Track deliverables and follow up with owners to ensure timely completion.
• Work closely with project managers, technical leads, business stakeholders, and external vendors.
• Facilitate communication across teams to ensure alignment on timelines and priorities.
• Present schedule insights and risks in a clear, concise manner.

Skills

Project Scheduling

Scheduling Tools

PMO Experience

Agile/Waterfall/Hybrid

Risk Management

Stakeholder Communication

Education

PMI-SP

PMP

PRINCE2

Tools

MS Project

Planner

JIRA

Job description

The Project Master Scheduler is responsible for developing, maintaining, and optimising the integrated master schedule across all phases of the project lifecycle. This role ensures that project plans are accurate, dependencies are understood, risks are visible, and delivery teams have the information they need to execute effectively.

In addition to scheduling, the role provides project coordination support to the Project Manager, contributing to reporting, governance, communication, and general project administration.

Key Responsibilities

Master Scheduling

• Build and maintain the Integrated Master Schedule (IMS) using approved scheduling tools (e.g., MS Project, Planner, JIRA etc).
• Analyse schedule performance, identify variances, and recommend corrective actions.
• Coordinate with work stream leads to ensure task sequencing, dependencies, and resource allocations are accurate.
• Conduct schedule risk assessments and scenario modelling.
• Prepare schedule dashboards, critical path analysis, and milestone tracking reports.

Project Coordination

• Support the Project Manager with project governance activities, including meeting preparation, minutes, and action tracking.
• Assist with project reporting, including status updates, RAID logs, and stakeholder communications.
• Help manage project documentation, version control, and compliance with PMO standards.
• Track deliverables and follow up with owners to ensure timely completion.

Stakeholder Engagement

• Work closely with project managers, technical leads, business stakeholders, and external vendors.
• Facilitate communication across teams to ensure alignment on timelines and priorities.
• Present schedule insights and risks in a clear, concise manner.

Skills & Experience

• Proven experience as a Project Scheduler or similar role.
• Strong proficiency in scheduling tools (e.g., MS Project, Planner, JIRA).
• Solid understanding of project management methodologies (Agile, Waterfall, Hybrid).
• Ability to interpret complex project data and communicate insights effectively.
• Excellent organisational and time‑management skills.
• Strong written and verbal communication abilities.
• Experience working within PMO environments.
• Exposure to large‑scale transformation, construction, engineering, or IT programs.
• Familiarity with risk management and dependency mapping.
• Certification such as PMI-SP, PMP, or PRINCE2.

Personal Attributes

• Detail‑oriented with a passion for structure and clarity.
• Proactive, with the ability to anticipate scheduling issues before they escalete.
• Collaborative and confident engaging with stakeholders at all levels.
• Calm under pressure and adaptable to shifting priorities.

Success Measures

• Accurate, up‑to‑date master schedule with clear critical paths.
• Timely and insightful reporting that supports decision‑making.
• Strong coordination support that improves project efficiency.
• Positive feedback from the Project Manager and delivery teams.