Marketing & Product Administration Coordinator (Contract)

Ecolab; Sydney; On-site; AUD 65,000 - 90,000; Part time

Job summary

Ecolab in Sydney is seeking a highly organized administrator to support our Food & Beverage and Animal Health teams across Australia and New Zealand. This contract role focuses on product administration, workflow coordination, and maintaining accurate records.

You’ll manage new product setup and changes, update packaging artwork and product information, and assist with cross-functional workflows across Marketing, Regulatory, R&D, Supply Chain and Quality teams.

Qualifications

• Experience in administration, project coordination, product support, or marketing operations.
• Strong organisational skills and exceptional attention to detail.
• Advanced Microsoft Office skills, particularly Excel, PowerPoint and Outlook.
• Experience with databases, systems, trackers, or project administration tools.
• Experience with Adobe InDesign or Illustrator for basic artwork amendments (desirable).
• Strong written and verbal communication skills.
• Proactive approach and willingness to learn new systems and processes.

Responsibilities

• Support new product setup and product change processes.
• Coordinate label, packaging artwork, and product information updates.
• Assist with workflow management across Marketing, Regulatory, R&D, Supply Chain, and Quality teams.
• Maintain project trackers, product databases, records, and business systems.
• Support product lifecycle activities and administrative project tasks.
• Prepare reports, presentations, and documentation as required.
• Provide general administrative support to the Marketing and Product Management teams.

Skills

Administration

Project coordination

Marketing operations

Organisational skills

Attention to detail

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Databases

Adobe InDesign

Job description

Are you a highly organised administrator with strong attention to detail and experience coordinating multiple activities across a business? Join Ecolab and support our Food & Beverage and Animal Health teams across Australia and New Zealand.

This contract role is focused on product administration, workflow coordination, business systems, and supporting cross-functional teams. It is ideal for someone who enjoys managing processes, maintaining accurate records, and working with a variety of stakeholders to keep projects moving.

What you'll do

• Support new product setup and product change processes
• Coordinate label, packaging artwork, and product information updates
• Assist with workflow management across Marketing, Regulatory, R&D, Supply Chain, and Quality teams
• Maintain project trackers, product databases, records, and business systems
• Support product lifecycle activities and administrative project tasks
• Prepare reports, presentations, and documentation as required
• Provide general administrative support to the Marketing and Product Management teams

About you

We're looking for someone who is organised, detail-oriented, and comfortable managing multiple priorities in a structured environment.

You'll bring:

• Previous administration, project coordination, product support, or marketing operations experience
• Strong organisational skills and exceptional attention to detail
• Advanced Microsoft Office skills, particularly Excel, PowerPoint and Outlook
• Experience working with databases, systems, trackers, or project administration tools
• Experience with Adobe InDesign or Illustrator for basic artwork amendments (desirable)
• Strong written and verbal communication skills
• A proactive approach and willingness to learn new systems and processes
• Ability to work autonomously and manage competing priorities

This role is primarily focused on product administration, project coordination, systems maintenance, and operational support. It is not a specialist role in public relations, social media management, content creation, brand marketing, or communications.

Why Ecolab?

This is a fantastic opportunity to gain exposure to product management, marketing operations, and cross-functional business processes within a global organisation. You'll receive support, training, and the opportunity to build valuable commercial and operational experience while working with experienced teams across the business.