Marine Operations Admin Assistant

Experience Co; Cairns Regional; On-site; AUD 36,000 - 47,000; Part time

Benefits offered by this job

Employee Benefit Discount Program to 1

Employee Referral Program

Employee Assistance Program (Sonder)

Additional leave purchase plan

Reward and Recognition Programs

All technology / equipment provided to

Training and study assistance provided

Career pathways developed

Job summary

Experience Co in Cairns is seeking a part-time Marine Operations Administrator to plan, coordinate rostering, and manage crew training records. You will support the Marine Operations Team with audits, vessel checks, and procurement, while delivering essential admin functions.

Join a leading adventure tourism company and help ensure smooth crew operations across our marine activities in the Great Barrier Reef region.

Qualifications

• Proven administrative experience in a high-demand environment.
• Experience in workforce planning or roster coordination.
• Strong interpersonal and communication skills.

Responsibilities

• Coordinating and managing crew training records and training schedules, including new starters, inductions, and other onboarding initiatives.
• Managing the training coordination of First Aid, CPR, and ad-hoc currency training.
• Handling the scheduling and rostering of our marine crew across our diverse marine operations.
• Coordinating crew leave management.
• Managing purchasing and stores procedures, processes, and controls.
• Coordinating monthly vessel compliance reports.
• Providing relief assistance for the Duty Manager function.
• Assisting marine operations key managers with audits, monthly vessel checks, policies, procedures, and associated documentation.
• Delivering a range of business support and administrative functions for the Marine Operations Team.

Skills

Administrative experience

Workforce planning

Roster coordination

Interpersonal communication

Job description

Experience Cois an adventure tourism company founded in 1998 with the vision of becoming the largest and most respected adventure tourism company in the world. We offer the best of the best in adventure experiences with numerous locations throughout Australia and New Zealand.
As a business, we empower our employees to do what they do best – deliver extraordinary experiences.

Discover the Great Barrier Reef’s beautiful reefs and tropical islands from Cairns. Get close to stunning coral eco systems with activities such as snorkeling, scuba diving or helmet diving – or stay dry and watch via glass-bottom boats, semi submarines or underwater observations.

About you

Are you an experienced administrator? Can you expertly plan, organise, and prioritise tasks in a high-demand environment? Are you a proactive and well-organised individual with prior experience in workforce planning, particularly roster coordination and management? Do you excel in interpersonal communication, advocacy, and working with people? If so, you might be the perfect fit for our team.

About the role

Marine Operations Administrator. Your expertise in workforce planning and rostering will be invaluable in organising and coordinating our marine crew.

This is a part-time position, working 3 days per week - ideally Monday, Wednesday and Friday, 7:30am–5:30pm

Your responsibilities will include:

• Coordinating and managing crew training records and training schedules, including new starters, inductions, and other onboarding initiatives.
• Managing the training coordination of First Aid, CPR, and ad-hoc currency training.
• Handling the scheduling and rostering of our marine crew across our diverse marine operations.
• Coordinating crew leave management.
• Managing purchasing and stores procedures, processes, and controls.
• Coordinating monthly vessel compliance reports.
• Providing relief assistance for the Duty Manager function.
• Assisting marine operations key managers with audits, monthly vessel checks, policies, procedures, and associated documentation.
• Delivering a range of business support and administrative functions for the Marine Operations Team.

Benefits and perks

• Employee Benefit Discount Program to check out our products
• Employee Referral Program
• Employee Assistance Program (Sonder)
• Additional leave purchase plan
• Reward and Recognition Programs
• All technology / equipment provided to do your role
• Training and study assistance provided
• Career pathways developed to get you to the next level