Crewing Coordinator

DOF; Perth; On-site; AUD 90,000 - 130,000; Full time

Job summary

DOF in Perth is seeking a Crewing Coordinator with recent marine crewing experience to join our team, based in Perth CBD on a permanent opportunity.

Reporting to the Crewing Team Leader, you will plan and coordinate personnel logistics, rosters, contracts, and competence management across Asia Pacific offshore projects. This role requires strong communication across cultures and a solid understanding of enterprise agreements.

Qualifications

• Proven track record in marine crewing in offshore oil and gas.
• Excellent interpersonal and cross-cultural communication.
• Knowledge of crew competency requirements and regulatory standards.
• Experience with enterprise agreements and crewing systems.
• Strong data management and MS Office proficiency.
• Organised, with ability to meet deadlines in dynamic logistics.
• Alignment with company values: Respect, Integrity, Teamwork, Excellence, Safety.

Responsibilities

• Source crew and build relationships.
• Plan Manning levels, rosters and cycles per project.
• Prepare employment documentation including contracts.
• Competence management per marine requirements.
• Serve as key contact for marine and project crews.
• Ensure mobilised crew meet certificates and joining requirements.
• Coordinate visas, work permits and medicals.
• Answer employment queries from crew.
• Handle general HR administrative duties.

Skills

Crew management

Interpersonal skills

Cross-cultural communication

Office software

Regulatory knowledge

HR/Crewing systems

Organisational skills

Adaptability

Safety awareness

Tools

Microsoft Office

Job description

Are you our next Crewing Coordinator?

We are seeking a professional and enthusiastic Crewing Coordinator with recent marine crewing experience to join our team, based in Perth CBD on a permanent opportunity.

Reporting to the Crewing Team Leader, the Crewing Coordinator is responsible for planning and coordinating both personnel logistics and the recruitment of offshore personnel for our Asia Pacific based offshore projects and operations. Disciplines can include Diving, ROV, Survey & Inspection, Back Deck crew, Marine crew and Supervisory personnel.

Responsibilities (but not limited to)

• Sourcing crew and building / maintaining relationships
• Preparing and reviewing personnel manning levels, roster and work cycles, in accordance with project requirements and applicable enterprise agreements;
• Preparing and coordinating employment documentation, including employment contracts.
• Competence management, in accordance with offshore project and marine requirements.
• Being the key point of contact for both marine and project crew.
• Ensuring the project and marine crew mobilised for offshore projects have the required competence, qualifications and certificates from the correct certifying body; and ensure all vessel joining requirements are fulfilled in a timely manner
• Coordinate visa applications; work permits; arrange pre-mobilisation / employment medicals and project specific training
• Respond to employment queries from new and existing casual crew.
• General personnel related administrative duties.

• Proven track record of recent success in a similar marine crewing role within the Offshore Oil and Gas Industry.
• Excellent interpersonal and communications skills, with an ability to communicate effectively with crew across cultures and disciplinary backgrounds
• Have a good working knowledge of current Marine crew competency requirements in line with regulations, codes and standards as applicable
• Have an understanding of crewing personnel under enterprise agreements
• A talent for working with and enhancing HR / Crewing systems, effectively managing data to support the Crewing and HR functions
• Considerable working experience with Microsoft Office applications, especially Word and Excel.
• Exceptional organisational and coordination skills, with the ability to manage tight deadlines and overcome constant and ever-changing logistical challenges.
• Demonstrate flexibility, adaptability and a resilient approach to meet every changing demands.
• Identify yourself with our core values: Respect - Integrity - Teamwork - Excellence - And above all we are Safe
  

Location

This position will be based in Perth CBD, Western Australia.