Management Assistant

Metricon Homes; Brisbane; On-site; AUD 70,000 - 95,000; Full time

Job summary

Metricon Homes in Robina, QLD is seeking an experienced Personal Assistant/Coordinator to support the General Manager and State Sales Manager. You will manage diaries, appointments, and confidential communications, coordinate travel, and assist with presentations and events to drive timely decisions and successful outcomes.

The role requires professionalism, discretion, and excellent written and verbal communication, with strong MS Office skills and the ability to multitask under tight deadlines.

Qualifications

• Extensive experience in a Personal Assistant or Coordination role.
• Professionalism, discretion, and reliability in communications with managers and teams.
• Exceptional oral and written communication skills.
• Ability to manage competing priorities and meet deadlines.
• Advanced capability with Microsoft Outlook, Word, Excel, PowerPoint and Teams.
• Willingness to undertake a national police check.

Responsibilities

• Provide day-to-day administrative support to the General Manager and State Sales Manager.
• Proactively manage diaries, appointments, meetings and competing priorities.
• Manage confidential emails, correspondence, documents and information.
• Assist with project and meeting presentations, set timelines and coordinate with stakeholders to meet deadlines.
• Coordinate travel and accommodation in accordance with company policy.
• Follow up commitments, actions and deadlines for both managers.
• Assist with sales conferences, recognition events, leadership workshops and team events.
• Develop an understanding of Queensland strategic and operational priorities.

Skills

Personal Assistant experience

Coordination

Oral and written communication

Multitasking

Organization

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

Metricon Homes, a leading multi award winning new home builder, is committed to recruiting outstanding individuals who share our passion for delivering quality, service and award winning living solutions for Australian families.

This is a highly rewarding role located in our stunning Robina Office, working closely with our QLD General Manager and State Sales Manager.

Reporting to the General Manager, your responsibilities will include:

• Provide day-to-day administrative support to the General Manager and State Sales Manager.
• Proactively manage diaries, appointments, meetings and competing priorities.
• Manage confidential emails, correspondence, documents and information appropriately.
• Assist with project and meeting presentations, set timelines and work closely with stakeholders to ensure deadlines are met.
• Coordinate travel and accommodation in accordance with company policy.
• Follow up commitments, actions and deadlines on behalf of both managers.
• Assist with sales conferences, recognition events, leadership workshops and team events.
• Develop a strong understanding of the Queensland strategic and operational priorities.

Metricon will offer you:

• Be supported by a Management Team that has a Culture Where You Matter!
• Ongoing learning and development opportunities to help build your skills and reach your potential - whether through nationally accredited courses, our highly engaging e-learning portal or other comprehensive training programs
• Attractive housing discounts on our award-winning homes
• You Matter! Physical fitness, free flu vaccinations, nutrition and mental well being are just some of the programs we sponsor at Metricon to address your well being
• 24/7 access to our LifeWorks confidential support program which includes coaching for success and navigating personal and work challenges
• Exclusive access to building discounts, supplier / trade discounts, and retail discounts with big name brands through our rewards platform

The successful candidate will have:

• Extensive experience in a Personal Assistant or Coordination role, preferably within the volume home building industry
• Experience demonstrating professionalism and discretion, coupled with trustworthiness, diplomacy and reliability in all communications with their direct managers and the wider business at all times
• Exceptional oral and written communication skills
• Flexibility and adaptability, with adept skills in effectively managing and meeting different expectations, and being able to predict, and understand, how to assist each manager most effectively
• Ability to work under pressure and meet strict deadlines
• Organisational skills, and the ability to multitask, be proactive, take initiative and be solution focused
• Advanced capability across Microsoft Outlook, Word, Excel, PowerPoint and Teams
• Desire to learn and grow
• This role requires a national police check to be undertaken by the successful applicant