Maintenance planner / scheduler

CBRE Group, Inc.; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive pay

2 days paid charity leave

Stable 38 hour week

Ongoing training

Career pathway support

Job summary

CBRE Group, Inc. is seeking a Maintenance Planner to join a new Integrated Facilities Management team supporting a global life sciences manufacturer.

You will build and manage the forward maintenance pipeline, prepare work packs and maintain the weekly schedule, coordinating with technicians and subcontractors to ensure work is done on time and in compliance. The ideal candidate has CMMS experience, strong Excel skills, and proven ability to engage with stakeholders to deliver safe, auditable

Qualifications

• Proven experience as a Maintenance Planner, Scheduler or CMMS Planner.
• Working knowledge of CMMS and planned and reactive maintenance workflows.
• Solid understanding of building services (HVAC, electrical, mechanical, fire) and statutory maintenance obligations.
• Strong attention to detail and a disciplined approach to documentation and closeout.
• Confident stakeholder engagement with technicians, subcontractors and client representatives.
• Advanced Excel and MS Office skills.
• Clear written and verbal communication.

Responsibilities

• Build and manage the forward maintenance pipeline, including long-lead items and shutdown readiness.
• Prepare work packs with scope, labour, materials, permits and access confirmed before release.
• Produce and maintain the weekly locked schedule, balancing workload.
• Coordinate shutdown and planned outage activities with engineering and production stakeholders.
• Manage preventive and corrective work orders in SAP PM, including notifications and orders.
• Enforce work order quality and proper closeout (TECO).
• Support asset hierarchy improvements and maintenance plans.
• Schedule and track statutory maintenance across fire, water, lifts, electrical, HVAC, refrigeration.
• Coordinate subcontractors and site inductions.
• Review service reports and ensure GMP documentation/audit readiness.
• Prepare monthly maintenance reporting on PPM compliance, backlog, SLA.
• Control contract scope and coordinate extra works quotations.
• Support PO, goods receipt and invoice alignment with subcontractors.
• Keep account and client teams informed of risks and issues.

Skills

Maintenance planning

Scheduling

CMMS

Excel

Stakeholder engagement

Documentation

GMP understanding

Tools

SAP PM

MS Excel

MS Office

Job description

With world leading Facilities Management Certification & Institute of Leadership and Management training programs, CBRE is uniquely placed to provide long term career progression for our people.

As a CBRE Planner, you will join a newly established Integrated Facilities Management team supporting a global life sciences manufacturer. This is a hands on planning role for someone who understands that a scheduled job is only finished once it is executed , document and closed out to an auditable standard. You will work closely with technicians, subcontracts and client engineering stakeholders to make the right work is done at the right time.

What's in it for you?

• Competitive pay
• Additional 2 days paid leave for charity
• Stable 38 hour week, with some reasonable flexibility around start and finish times.
• Ongoing training; technology, equipment, safety, skills.
• Career pathway support and access to CBRE facilities and real estate careers

Here's a snapshot of your day:

Planning and scheduling

• Build and manage the forward maintenance pipeline, covering long-lead items, compliance windows and shutdown readiness
• Prepare work packs so that scope, labour, materials, permits, access and vendor availability are confirmed before work is released
• Produce and maintain the weekly locked schedule, balancing technician workload while protecting schedule stability
• Coordinate shutdown and planned outage activities with engineering and production stakeholders
• Manage preventive and corrective work orders in SAP PM, including notifications, orders, maintenance plans and task lists
• Enforce work order quality: clear scope, correct functional location and equipment, justified priority and complete closeout (TECO)
• Support improvements to asset hierarchy, maintenance plans and task lists over time
• Compliance and contractor management
• Schedule and track statutory and regulatory maintenance across fire (AS 1851), water systems and legionella control, lifts, electrical, HVAC and refrigeration
• Book and coordinate specialist subcontractors, and confirm site inductions and permits are in place before attendance
• Review service reports and completion evidence so that records meet GMP documentation and audit requirements
• Reporting and commercial
• Prepare monthly maintenance reporting covering PPM compliance, backlog, SLA performance and statutory status
• Control contract scope by distinguishing contracted from chargeable works, and coordinate extra works quotations
• Support purchase order, goods receipt and invoice alignment with subcontractors
• Keep the account and client teams informed of upcoming works, risks and supplier issues

The Ideal Candidate

• Proven experience as a Maintenance Planner, Scheduler or CMMS Planner within facilities management or asset maintenance
• Working knowledge of a CMMS and of planned and reactive maintenance workflows
• Sound understanding of building services (HVAC, mechanical, electrical, fire and hydraulic systems) and their statutory maintenance obligations
• Strong attention to detail and a disciplined approach to documentation and closeout
• Confident stakeholder engagement with technicians, subcontractors and client representatives
• Advanced Excel skills and proficiency across MS Office
• Clear, professional written and verbal communication

Highly regarded

• SAP PM experience, particularly maintenance plans, task lists and order management
• Experience in GMP-regulated, pharmaceutical, laboratory or healthcare environments
• Exposure to cleanroom or critical environment maintenance
• Shutdown planning experience
• Familiarity with contractor management platforms and procurement systems
• Trade or technical background in a building services discipline

Requirements

• Willingness to complete a national police check and site-specific GMP and safety inductions
• Current driver's licence (desirable)

Can we inspire you to join us?

Joining our team means surrounding yourself with talented, driven professionals who are at the top of their field. Your journey starts here with some of benefits such as:

Uncapped opportunities to develop your career within facilities management

Flexibility and work/life balanced role.

Opportunity to work autonomously and manage the delivery of services from planning though to execution while supported by a highly experienced platform team to provide mentoring and guidance.