Maintenance Planner

CBRE Group, Inc.; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Competitive pay

Additional 2 days paid leave forcharit

Stable 38 hour week

Ongoing training

Career pathway support

Job summary

CBRE Group, Inc. in Melbourne is seeking a hands-on Maintenance Planner to join an Integrated Facilities Management team supporting a global life sciences manufacturer.

This role emphasizes planning, scheduling, and closeout to auditable standards, working with technicians, subcontractors and client engineering stakeholders. You will build and manage forward maintenance, prepare work packs, and maintain the weekly schedule, ensuring scope, permits and vendor readiness before work is released.

Qualifications

• Proven experience as a Maintenance Planner, Scheduler or CMMS Planner within facilities management or asset maintenance.
• Working knowledge of a CMMS and of planned and reactive maintenance workflows
• Sound understanding of building services (HVAC, mechanical, electrical, fire and hydraulic systems) and their statutory maintenance obligations
• Strong attention to detail and a disciplined approach to documentation and closeout
• Confident stakeholder engagement with technicians, subcontractors and client representatives
• Advanced Excel skills and proficiency across MS Office
• Clear, professional written and verbal communication

Responsibilities

• Build and manage the forward maintenance pipeline, covering long-lead items, compliance windows and shutdown readiness
• Prepare work packs so that scope, labour, materials, permits, access and vendor availability are confirmed before work is released
• Produce and maintain the weekly locked schedule, balancing technician workload while protecting schedule stability
• Coordinate shutdown and planned outage activities with engineering and production stakeholders
• Manage preventive and corrective work orders in SAP PM, including notifications, orders, maintenance plans and task lists
• Enforce work order quality: clear scope, correct functional location and equipment, justified priority and complete closeout (TECO)
• Review service reports and completion evidence so that records meet GMP documentation and audit requirements
• Schedule and track statutory and regulatory maintenance across fire (AS 1851), water systems and legionella control, lifts, electrical, HVAC and refrigeration
• Book and coordinate specialist subcontractors, and confirm site inductions and permits are in place before attendance
• Review service reports and completion evidence so that records meet GMP documentation and audit requirements
• Reporting and commercial
• Prepare monthly maintenance reporting covering PPM compliance, backlog, SLA performance and statutory status
• Control contract scope by distinguishing contracted from chargeable works, and coordinate extra works quotations
• Support purchase order, goods receipt and invoice alignment with subcontractors
• Keep the account and client teams informed of upcoming works, risks and supplier issues

Skills

Maintenance planning

Scheduler

CMMS

Advanced Excel

Stakeholder engagement

MS Office

Documentation

Communication

Tools

SAP PM

CMMS

Procurement systems

Job description

With world leading Facilities Management Certification & Institute of Leadership and Management training programs, CBRE is uniquely placed to provide long term career progression for our people.

As a CBRE Planner, you will join a newly established Integrated Facilities Management team supporting a global life sciences manufacturer. This is a hands on planning role for someone who understands that a scheduled job is only finished once it is executed , document and closed out to an auditable standard. You will work closely with technicians, subcontracts and client engineering stakeholders to make the right work is done at the right time.

What's in it for you?

• Competitive pay
• Additional 2 days paid leave for charity
• Stable 38 hour week, with some reasonable flexibility around start and finish times.
• Ongoing training; technology, equipment, safety, skills.
• Career pathway support and access to CBRE facilities and real estate careers

Here's a snapshot of your day:

Planning and scheduling

• Build and manage the forward maintenance pipeline, covering long-lead items, compliance windows and shutdown readiness
• Prepare work packs so that scope, labour, materials, permits, access and vendor availability are confirmed before work is released
• Produce and maintain the weekly locked schedule, balancing technician workload while protecting schedule stability
• Coordinate shutdown and planned outage activities with engineering and production stakeholders
• Manage preventive and corrective work orders in SAP PM, including notifications, orders, maintenance plans and task lists
• Enforce work order quality: clear scope, correct functional location and equipment, justified priority and complete closeout (TECO)
• Support improvements to asset hierarchy, maintenance plans and task lists over time
• Compliance and contractor management
• Schedule and track statutory and regulatory maintenance across fire (AS 1851), water systems and legionella control, lifts, electrical, HVAC and refrigeration
• Book and coordinate specialist subcontractors, and confirm site inductions and permits are in place before attendance
• Review service reports and completion evidence so that records meet GMP documentation and audit requirements
• Reporting and commercial
• Prepare monthly maintenance reporting covering PPM compliance, backlog, SLA performance and statutory status
• Control contract scope by distinguishing contracted from chargeable works, and coordinate extra works quotations
• Support purchase order, goods receipt and invoice alignment with subcontractors
• Keep the account and client teams informed of upcoming works, risks and supplier issues

The Ideal Candidate

• Proven experience as a Maintenance Planner, Scheduler or CMMS Planner within facilities management or asset maintenance
• Working knowledge of a CMMS and of planned and reactive maintenance workflows
• Sound understanding of building services (HVAC, mechanical, electrical, fire and hydraulic systems) and their statutory maintenance obligations
• Strong attention to detail and a disciplined approach to documentation and closeout
• Confident stakeholder engagement with technicians, subcontractors and client representatives
• Advanced Excel skills and proficiency across MS Office
• Clear, professional written and verbal communication

Highly regarded

• SAP PM experience, particularly maintenance plans, task lists and order management
• Experience in GMP-regulated, pharmaceutical, laboratory or healthcare environments
• Exposure to cleanroom or critical environment maintenance
• Shutdown planning experience
• Familiarity with contractor management platforms and procurement systems
• Trade or technical background in a building services discipline

Requirements

• Willingness to complete a national police check and site-specific GMP and safety inductions
• Current driver's licence (desirable)

Can we inspire you to join us?

Joining our team means surrounding yourself with talented, driven professionals who are at the top of their field. Your journey starts here with some of benefits such as:

Uncapped opportunities to develop your career within facilities management

Flexibility and work/life balanced role.

Opportunity to work autonomously and manage the delivery of services from planning though to execution while supported by a highly experienced platform team to provide mentoring and guidance.