Maintenance Admin & Document Control Specialist

Myport; Newcastle; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

18.5% Superannuation included

Leave entitlements

Health & wellbeing benefits; gym on‑is

Job summary

Port Waratah Coal Services in Newcastle, NSW, is seeking an experienced Administration Support professional to join the Maintenance Services team onsite. You will coordinate document control, manage records, prepare reports, and support meetings with stakeholders to ensure safe, reliable operations of port assets.

The role requires proven admin experience in heavy industry, strong organisational skills, and proficient MS Office usage. A qualification in Business Administration is highly regarded.

Qualifications

• Experience in an administration support role within heavy industry or a similar operational environment.
• Experience managing technical documentation, records and information systems.
• Effective organisational, time management and prioritisation skills.

Responsibilities

• Maintain accurate and high-quality technical documentation, records and information systems.
• Coordinate document control activities, including document updates, version control and engineering drawing management.
• Provide administrative and coordination support for meetings, presentations, team events and internal communications.
• Identify and progress opportunities to improve administrative processes, document control and information management practices.
• Support the team with day‑to‑day administrative priorities and respond flexibly to changing operational requirements.

Skills

Admin support

Documentation management

Organisational skills

Communication skills

Stakeholder management

Education

Business Administration qualification

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Port Waratah Coal Services in Newcastle, NSW, is seeking an experienced Administration Support professional to join the Maintenance Services team onsite. You will coordinate document control, manage records, prepare reports, and support meetings with stakeholders to ensure safe, reliable operations of port assets.

The role requires proven admin experience in heavy industry, strong organisational skills, and proficient MS Office usage. A qualification in Business Administration is highly regarded.